What are the responsibilities and job description for the Executive Assistant position at Incedo?
● Provide full administrative support to CXO, anticipating needs for maximum efficiency and impact with all his personal and professional priorities.
● Manage Office environment for Incedo New Jersey office.
● Responsible to plan and project manage personal, and professional schedule and
priorities for the CXO and his family as and when required.
Key job Responsibilities: Core functions, but not limited to;
Personal Assistant to CXO
● Act as CXO gatekeeper: Point-of-contact and correspondent on behalf of the CXO.
Prioritize various parties appropriately and schedule according to CEO's preferences
and guidance
● Scheduling: Keep CXO organized with meeting materials and immediate priorities
● Travel arrangements (commercial and private) for CXO and his family: Booking,
modifying, elaborate trip-planning, organizing itineraries, etc.
● Coordinate, organize and assist in the planning and execution of team meetings and
get together in and outside the office.
● Co-ordinate, organize/assist in Family gatherings and organizing events as requested
● Be available on weekdays and weekends for any family related projects/needs and
other errands as needed.
● Pay/process office and personal bills for CXO and his family
● Work closely with HR and office management and provide support in organizing and
conducting of office events and any other priorities.
Requirements for incumbent to be successful in the role
● Ability to multitask flawlessly with minimal guidance
● High sense of urgency and demonstrated ability to meet expected service levels and
timelines on a consistent basis
● Polished and professional communicator
● Flexible mindset when it comes to the role, not bound by a specific list of duties
presented on Day 1.
● Not a clock-watcher. This position is suited for someone who bends with the needs of
the day and can adjust his/her schedule as needed.
Experience and Education
● Minimum 5- 7 years of experience of supporting CXO level candidates
● Graduate in any field
Job Type: Full-time
Pay: $90,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $90,000 - $105,000
