Executive Assistant/Office Manager

Compensation: $65,000 - $75,000
Location: Onsite in Tulsa, OK
Position: Executive Assistant

Inceed has partnered with a great company to help find a skilled Executive Assistant to join their team! This role offers the opportunity to provide high-level executive support to the CEO, CFO, COO, and VP of Corporate Development, with a mix of administrative, organizational, and HR-related responsibilities. The successful candidate will help manage calendars, coordinate meetings, assist with special projects, and ensure the smooth operation of the office on a daily basis. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys being a key player in supporting senior leadership.

Responsibilities:

• Provide comprehensive calendar management for executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas and take detailed minutes, ensuring follow-up on action items.
• Organize office logistics for meetings, including catering and room setup.
• Assist in managing legal documents and ensure proper data storage.
• Support executives by handling administrative tasks, allowing them to focus on high-level strategic work.
• Answer phone calls, direct inquiries, and greet visitors in a professional manner.
• Manage office supplies and equipment, ensuring a well-organized environment.
• Assist with research and data compilation for various projects and reports.
• Aid in onboarding new employees, including coordinating training and orientation.
• Support employee engagement initiatives and help plan company events.
• Act as backup for payroll processing and assist with HR-related tasks.
• Help with vendor management, purchasing, and strategic planning efforts.
• Contribute to the development of PowerPoint presentations for internal and external meetings.

Required Qualifications & Experience:

• Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills with the ability to manage multiple priorities efficiently.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Nice to Have Skills & Experience:

• Previous experience in HR or payroll administration.
• Familiarity with vendor management and procurement processes.
• Experience creating and managing corporate presentations.

Perks & Benefits:

• Comprehensive benefits package available.

Other Information:

• Opportunity to work closely with senior executives and be involved in strategic planning.
• A great work environment with a focus on employee engagement and teamwork.
• A chance to contribute to company events and initiatives that shape the corporate culture.

If you are interested in learning more about the Executive Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.
Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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