What are the responsibilities and job description for the Real Estate Front Desk Receptionist position at Inch & Co?
Job Title: Front Desk Receptionist
Job Summary:
Inch & Co Real Estate is seeking a friendly, organized, and professional Front Desk Receptionist to join our team. As the first point of contact for clients, agents, and visitors, you will play a critical role in creating a welcoming atmosphere and ensuring smooth daily operations in our office. The ideal candidate is a strong communicator with excellent customer service skills and a passion for real estate.
Responsibilities:
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- Greet and welcome visitors: Be the face of the company, ensuring all guests feel welcome and are directed to the appropriate party.
- Answer and direct phone calls: Manage a multi-line phone system, screen and transfer calls to the appropriate departments or agents.
- Schedule appointments: Coordinate meetings between clients, agents, and other stakeholders, and manage the office calendar.
- Manage mail and deliveries: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed.
- Assist with administrative tasks: Provide support with data entry, filing, scanning documents, and maintaining office supplies.
- Maintain a clean and organized reception area: Ensure that the front desk and waiting areas are tidy, well-stocked, and presentable.
- Client support: Respond to client inquiries, provide property information, and assist agents with administrative tasks related to listings and transactions.
- Data management: Update client records, property listings, and office databases as needed.
- Collaborate with team members: Work closely with real estate agents, brokers, and other staff to ensure seamless office operations.
Qualifications:
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- High school diploma or equivalent required; post secondary training preferred.
- Previous experience in a receptionist, front desk, or administrative role, preferably in real estate or a related field.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with customer management systems.
- Ability to multi-task, prioritize tasks, and work independently in a fast-paced environment.
- Ability to maintain a high level of confidentiality.
- Customer service orientation and problem-solving skills.
- Professional appearance and demeanor.
Salary : $15 - $17
