Regional Maintenance Coordinator

Job Title: Regional Maintenance Coordinator

Company: Inch & Co Construction 
Job Type: Full-Time

Job Summary:

The Regional Maintenance Coordinator is responsible for overseeing all aspects of property maintenance, including service requests, preventative maintenance programs, vendor relations, budgeting, compliance, and emergency response. This role requires a strong leader who can develop and streamline maintenance processes while ensuring exceptional service and cost-efficient solutions.

Key Responsibilities:

Leadership & Team Management

• Hire, train, and oversee maintenance staff, ensuring high performance and accountability.
• Develop and implement training programs for maintenance personnel.
• Foster a culture of efficiency, teamwork, and customer service excellence.

Maintenance Operations

• Oversee daily maintenance activities, ensuring prompt resolution of work orders.
• Develop and implement preventative maintenance programs to extend the longevity of property assets.
• Ensure maintenance staff adhere to best practices for repairs, safety, and compliance.
• Utilize property management software to track and optimize work order processing.

Vendor & Contractor Management

• Build and maintain strong relationships with vendors and contractors.
• Negotiate contracts and oversee third-party maintenance work for quality assurance.
• Ensure cost-effective solutions while maintaining high service standards.

Budgeting & Cost Control

• Develop and manage maintenance budgets for all properties.
• Monitor expenses, identify cost-saving opportunities, and implement efficient spending strategies.
• Approve purchase orders and manage inventory for maintenance supplies and equipment.

Compliance & Safety

• Ensure all properties comply with local, state, and federal building codes and safety regulations.
• Implement risk management and safety programs to minimize liability.
• Conduct regular property inspections to identify maintenance needs and address code violations.

Emergency & Crisis Management

• Establish and oversee emergency maintenance response plans.
• Ensure 24/7 emergency maintenance coverage and manage on-call staff scheduling.
• Respond to major maintenance emergencies and coordinate resolution efforts.

Qualifications & Skills:

• Minimum of 5 years of experience in property maintenance management, preferably in a multi-site or third-party property management setting.
• Strong leadership skills with experience supervising maintenance personnel.
• Extensive knowledge of HVAC, plumbing, electrical, carpentry, and general building maintenance.
• Experience managing vendor relationships and negotiating service contracts.
• Proficiency in property management software (AppFolio, Yardi, Buildium, etc.) preferred.
• Strong budgeting and cost-management skills.
• Ability to handle emergencies, prioritize tasks, and thrive in a fast-paced environment.
• Strong communication and customer service skills.
• Valid driver’s license and ability to travel between properties as needed.

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities within a growing company