Assistant Archivist

Archivist Assistant
12 Months Contract
Shift Times: 8am - 5pm - Onsite Mon-Fri

DUTIES AND RESPONSIBILITIES

• Data entry into a computer-based index inventory system for active study records (e.g., protocols, raw data, etc.).
• Maintain active record storage, check outs, and security.
• Ensure transition movements and handling of records from Regulatory Sciences to the Archives.
• Scanning of records and uploading to an electronic database.
• Processing documents in an expedient manner to ensure fast flow of documents to required parties.
• Maintain and process documentation in ways that are GLP compliant.
• Serve as a backup archivist in the event the archivist is out. See Appendix.

KNOWLEDGE, SKILLS, COMPETENCIES AND EXPERIENCE

• Education: College/University degree or 4 years experience in related subject area
• Knowledge and Experience: Knowledge of the Good Laboratory Practice Standards (GLP)
• Previous experience in a regulated environment and with quality management systems, and document management (physical and electronic) preferred.
• Ability to understand, follow, and implement SOPs, regulations, and other written guidance preferred.

Other Competencies:

• Exceptional organizational skills with high attention to detail.
• Ability to handle confidential information appropriately.
• Ability to work effectively and independently in a fast-paced/multi-task environment.
• Ability to effectively communicate, build, and maintain successful relationships.
• Ability to prioritize workload based upon compliance requirements and departmental timelines.
• Resolve issues/problems identified relative to GLP standards; confer with GLP Archivist and/or supervisor on unusual matters.
• Proficiency in MS Office Suite and Adobe applications.
• Strong customer focus and time management skills.
• Demonstrate culture and team-oriented collaboration.

Appendix: Back-up Archivist Responsibilities
The Active Records and Archivist Roles will work closely together to manage absences to maintain GLP compliance and ensure business needs are met.

• Maintain a computer-based index inventory system for accurate tracking/retrieval of GLP and non-GLP archived records (e.g., testing data, facility data, and any other relevant documents).
• Ensure movement and handling of records in and out of the archives is properly controlled and documented.
• Manage customer requests for archived data.
• Ensure archiving processes meet regulatory requirements including limited access, expedient retrieval.
• Retrieve and/or scan documents requested by government agencies.
• Empty drop boxes/receive physical data into the archives.
• Manage Archive Inbox in absence of Archivist, prompt replies to emails and archiving requests.
• Coordinate receipt and verification of incoming study packages from Contract Research Organizations (CRO’s), this may include routing of invoices.
• Monitor archive environmental conditions and security access to the archive and resolve issues as needed

Job Types: Full-time, Contract

Pay: $20.00 - $24.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Archival standards: 1 year (Preferred)
• GLP: 1 year (Required)

Work Location: In person

Salary : $20 - $24