Executive Administrative Assistant to the President

About Indeck Power: Indeck Power is the largest single-source provider of steam power and hot water solutions. We are seeking a full-time Administrative Assistant to join our dynamic team at our Wheeling office. This role is fully on-site and offers an exciting opportunity to contribute to our company's success.

Key Responsibilities

• General Clerical Assistance: Provide administrative support to the President, including answering and screening calls, and following up with employees and third parties on assigned tasks or inquiries.
• Calendar Management: Manage calendars, schedule appointments, and coordinate meetings to ensure smooth operations.
• Data Entry: Perform data entry tasks and update databases and spreadsheets accurately.
• Document Preparation: Prepare documents, special reports, memoranda, compose letters and routine correspondence, and conduct research to gather relevant information.
• Excel Tasks: Create lists and basic schedules in Excel to support various projects.
• Filing: Organize and file accounting work papers in binders systematically.
• Personal Assistance: Handle miscellaneous personal assisting duties as required.
• Team Support: Provide backup support to the admin team and reception desk when needed.
  
  

Education And Experience

• Minimum Requirements: High School Diploma or GED.
• Preferred Qualifications: Business school, Associate’s degree, or equivalent is a plus.
• Experience: 3-4 years of related experience.
  
  

Skills And Abilities

• Proficiency: Must be proficient in Microsoft suite.
• Communication: Excellent verbal and written communication skills are essential.
• Attention to Detail: A keen eye for detail is critical.
• Professionalism: A professional appearance and telephone manner are required.
• Language Skills: Must have good command of the English language, both oral and written.
• Proofreading: Must be detail-oriented and have the ability to proof-read effectively.
  
  

Additional Duties: May be required to perform other duties as requested, directed, or assigned.