SECRETARY

Job Details

Description

Job Summary

Provides clerical support for the Maintenance Department. The Secretary I is responsible for the production, organization, and issue of identification badges while maintaining accurate records of their usage. Assists with creating purchase orders, maintains Department of Health documentation and preventative maintenance records for offsite locations. Maintains department supplies, orders materials for Maintenance staff from designated vendors, and performs all other administrative tasks as assigned.

Education

High School Diploma or equivalent

Experience

One year of secretarial experience utilizing current software applications.

Preferred

Prior experience with Software House C-Cure Software.

Specific Job Responsibilities (Essential Functions)

• Responsible for the production, organization and issue of identification badges while maintaining accurate records of their usage including assisting Human Resources with creating identification badges for newly hired employees.
• Responsible for creating purchase orders for the Maintenance Department. Approves invoices and sends to Accounts Payable.
• Maintains Department of Health documentation and all preventive maintenance records for the Health System. Responsible for ordering departmental supplies and materials for Maintenance staff from designated vendors.
• Assists in all other administrative functions and performs the duties of the Maintenance Coordinator, as needed
  
  

Organizational Responsibilities

• Completed mandatory education, annual competencies and department specific education within established timeframes.
• Completed annual employee health requirements within established timeframes.
• Maintained license/certification, registration in good standing throughout fiscal year.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. Identifies and works to reduce potentially unsafe patient care or other safety practices.
• Adheres to regulatory agency requirements, survey process and compliance.
• “Sets the Stage” by using greetings/introductions when interacting with any customer or entering a patient room. Looks and acts like aprofessional. Uses consistent phone etiquette. Helps people who look lost or confused. Keeps a clean and professional environment and workspace. Clarifies expectations and creates positive handoffs and positive lasting impressions.
• Fosters a teamwork approach by respecting other members of the hospital team. Stays involved and informed of happenings within the organizations. Creates win-win situations by helping others. Works to resolve conflicts and concerns in a constructive way and asks for assistance helpful ways.
• Takes responsibility for problems, issues or opportunities for improvement by initiating constructive review of concern rather than negatively attacking an issue. Understands systems and processes and uses appropriate channels to address concerns when out of own span of control. Demonstrates compassion and works beyond “own assignment” by seeing “big picture”.
• Creates a Caring Environment by communicating in helpful ways. Always protects the confidentiality and dignity of patients and others. Listens with empathy and understanding and provides options and choices.
• Provides Great Explanations through user-friendly information and explanations (uses language others can understand). Makes sure people know what they can and cannot expect and checks for understanding and agreement.
  
  

Status

Non-Exempt

Physical Requirements

The following frequency definitions apply to all Physical Requirements unless otherwise noted:

Occasional

(0-1/3 of day , 0 - 2.5 hrs/day, 1 - 4 reps/hr)

Frequent

(1/3 -2/3 of day , 2.5 - 5.5 hrs/day, 5 -24 reps/hr)

Constant

: (> 2/3rd of day , > 5.5 hrs/day, > 24 reps/hr)

NOTE: An asterisk (*) indicates that the item is an essential function.

Non-Material Handling

First Name

xxxxx

Middle Name

xxxxx

Last Name

xxxxx

Position Code

10.5670000.0000.300

Position Name

SECRETARY I

Department Name

BMH Security

Facility Name

Butler Memorial Hospital

Employee Number

xxxxx

Standing*

• Remaining on one's feet in an upright position remaining stationary - FREQUENT
  
  

Walking*

• Remaining upright on one's feet, and moving about - FREQUENT
  
  

Sitting*

• Body remains in a seated position - FREQUENT
  
  

Stooping

• To bend the body downward and forward by bending the spine at the waist - OCCASIONAL
  
  

Bending

• To flex the upper body forward - OCCASIONAL
  
  

Twisting

• To rotate the upper body forward - OCCASIONAL
  
  

Climbing

• To move the body in any direction on equipment or structures that do not include stairs or ladders - N/A
  
  

Ladders

• To ascend and descend ladders - N/A
  
  

Stairs

• To ascend and descend stairs - FREQUENT
  
  

Kneeling

• To move the body downwards and come to rest on both hands and both knees - OCCASIONAL
  
  

Squatting

• To move the body downwards by bending both knees - OCCASIONAL
  
  

Crouching

• To bend the body forward and downward by bending the spine and the legs - OCCASIONAL
  
  

Crawling

• To move the body forward or backwards on hands and knees - N/A
  
  

Reaching Horizontal

• To extend the arms and hands outward, remaining under shoulder height - OCCASIONAL
  
  

Reaching Overhead

• To extend the arms and hands up and out over shoulder height - OCCASIONAL
  
  

Grasping

• Using functional gripping of the hand to handle an object - CONSTANT
  
  

Finger Manipulation

• To manipulate objects with the use of fingers - CONSTANT
  
  

Seeing

• Using visual feedback to accomplish a task or activity - CONSTANT
  
  

Hearing

• Using sound feedback to accomplish a task or activity - CONSTANT
  
  

Repetitive Upper Extremity Use

• Using the arms and/or hands continuously or more than 2/3 of the total time - CONSTANT
  
  

Repetitive Lower Extremity Use

• Using the legs and/or feet continuously or more than 2/3 of the total time - CONSTANT
  
  

Material Handling

Pushing*

• To exert a force upon an object in order to move it in a certain direction Pushing refers to moving an object away from theperson
  
  

OCCASIONAL

Up to 20#

Pulling*

• To exert a force upon an object in order to move it in a certain direction Pulling refers to moving an object towards the person
  
  

OCCASIONAL

Up to 20#

Lift

• Floor to Waist
  
  

OCCASIONAL

Up to 20#

Lift

• Waist to shoulder
  
  

OCCASIONAL

Up to 20#

Lift

• Shoulder to overhead
  
  

OCCASIONAL

Up to 20#

Carrying

• To transport an object or article using the arms or hands (> 10 feet)
  
  

OCCASIONAL

Up to 20#

Environmental Factors

Working alone

• OCCASIONAL
  
  

Working in cramped quarters

• FREQUENT
  
  

Constant interruptions*

• CONSTANT
  
  

Working with hands in water

• N/A
  
  

Use of power tools

• N/A
  
  

Working on ladders/scaffolding

• N/A
  
  

Exposure to vibration

• N/A
  
  

Exposure to dust

• N/A
  
  

Exposure to noise (constant)

• N/A
  
  

Exposure to electrical energy (outlets, etc)

• N/A
  
  

Exposure to temperature changes (heat, cold, humidity), that require special clothing

• N/A
  
  

Exposure to slippery walking surfaces

• N/A
  
  

Exposure to solvents, grease, oils

• N/A
  
  

Exposure to radiant energy, ie computer terminal (more than 4 hours per shift)

• CONSTANT
  
  

Working with bloodborne pathogens

• N/A
  
  

Cardiovascular Energy Requirements - Physical Demand

PhysicalDemand

MetLevel

Examples of similar activity intensity

Sedentary toLight

0 - 3.5

Light house cleaning, washing dishes, serving food, food shopping, sitting, standing, computer work.

Medium

3.6 - 6.3

House work (mopping, scrubbing), health club exercising, treadmill work, stretching, yoga, walk/run-playwith children, aerobic class, dancing, carrying bucket/wood, auto body repair, shoveling snow, golf(carrying clubs).

Heavy to Very Heavy

> 6.4

Calisthenics (push up, pull up, sit up, vigorous effort), carrying groceries upstairs, shoveling coal, bailinghay, fire fighting, sawing by hand, splitting wood.

As Relates To This Position

Sedentary to Light - CONSTANT

Medium - N/A

Heavy to Very Heavy - N/A