What are the responsibilities and job description for the Assistant, Global Music Touring position at Independent Artist Group (IAG)?
Description
About Us
Independent Artist Group (IAG) was launched upon the merger of Agency for the Performing Arts (APA) and Artist Group International (AGI) in the summer of 2023. IAG combines the breadth of APA’s renowned full-service representation capabilities as a legacy Talent and Literary agency in the entertainment industry, with AGI’s reputation as the premiere independent music touring agency with a roster of superstar stadium and arena acts, as well as cutting-edged emerging music and comedy artists. The result is a powerful new voice in full-service artist representation that combines our entrepreneurial passion to create ground-breaking partnerships for our clients across multiple business lines and platforms, with our renowned deal making acumen and rich industry relationships our agents provide.
Position Summary:
This position will assist music touring agents in Global Touring. The ideal candidate will bring experience in the music industry, a strong organizational mindset, and the ability to thrive under pressure. This role requires someone who can effectively manage multiple priorities, proactively solve problems, and maintain a positive, team-oriented attitude in a fast-moving environment. The ability to multi-task is essential, as the position requires managing calendars, call logs, and bookings, as well as overseeing the execution of deals and invoicing for payments.
What We Are Looking For
- Someone with a true passion for music and the entertainment industry
- A team player who brings energy, integrity, and professionalism to every task
- A calm and resourceful individual who thrives in high-pressure situations
Key Responsibilities
- Generating deal memos, itineraries, reports
- Keeping track of ticket counts, contracts, deposits
- Invoicing and accounting
- Handling phones, managing calendars
- Dealing with high profile buyers, promoters and managers while understanding the importance of confidentiality and professionalism
- Oversee and manage multiple projects simultaneously with strong attention to detail
- Coordinate with internal teams and external partners to ensure seamless execution of tasks
- Adapt quickly to shifting priorities and remain focused under pressure
- Organize and prioritize incoming requests, ensuring timely follow-ups and seamless communication
- Effectively manage time and meet tight deadlines without sacrificing quality
- Manage confidential information with discretion and professionalism
- Communicate clearly and professionally across all levels of the organization
- Anticipate needs and propose thoughtful, strategic solutions
- Follow directions precisely while also demonstrating independent initiative
- Maintain a positive, team-first attitude, even when working extended hours
Qualifications:
- BA/BS from an accredited University or College preferred but not required.
- At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
- At least 1 year of professional experience working in the music industry.
- Experience with booking artists is a plus but not required.
- Experience working at an agency is a plus but not required.
- Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
- Ability to multitask and prioritize efficiently.
- Ability to work well under pressure; meet tight deadlines.
- Proactive problem-solver with a self-starting attitude
- Strong organizational and communication skills; written and verbal.
- Strong attention to detail.
- Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.
- Must be solutions oriented.
- Computer literate (Microsoft Outlook, Word, Excel).
- Willingness to work overtime and be available beyond regular business hours as needed
- Positive, can-do attitude and the ability to take direction and run with it
IAG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
