What are the responsibilities and job description for the Administrative Assistant, Advanced Technologies position at Indian Hills Community College?
Description
This person will perform a variety of administrative assistant and receptionist functions for the college’s Advanced Technologies academic programs. This position will interact daily with college personnel, students, as well as the public in a professional manner. Will be responsible for creating and maintaining records, creating purchase orders, and invoice customers for repair orders with a high level of accuracy and in a timely manner.
Vision:
Indian Hills Community College will transform the future through education and empowerment.
Mission:
Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.
Core Values:
Indian Hills Community College is committed to excellence, success, service, integrity, community, innovation, diversity, and inclusion.
Minimum Job Requirements
- Answer telephones; transfer calls, take and relay messages.
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Type memos, letters, reports and other written materials.
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Record and document required meeting minutes.
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Coordinate room reservations for faculty and staff for meetings, classes, etc.
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Order and maintain office supplies.
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Distribute department mail.
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Collect program data on prospective and current students.
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Verify and maintain student and departmental files and records as assigned.
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Coordinate tours, recruitment and special events for programs as requested.
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Maintain records required by program accrediting bodies and Indian Hills Community College neatly and accurately.
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Assist students with course registration and contacts for student services to meet their needs.
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Maintain repair order systems, collecting payments and ordering supplies/parts as needed by programs.
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Assist in all aspects pertaining to Advanced Technology Programs orientations.
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Build course sections, process purchase orders, pull bank transactions, and run other reports as requested.
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Assist in all aspects pertaining to the department’s Advisory Committees.
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Administer surveys including student perceptions, graduate and employer surveys.
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Maintain records for inventory and repairs for all advanced technology programs.
- Maintain regular and consistent attendance at work.
- Other duties as may be assigned.
Work Performed
- High school graduate or equivalent and post-secondary education required. Associate’s degree preferred.
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Minimum of three years relevant work experience in an office environment required.
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Knowledge of all secretarial functions with accurate typing, computer, recordkeeping and proofreading skills. Neatness in the final product, attention to details and organizational abilities are important.
- Good interpersonal skills, the ability to communicate with students, staff, and demonstrated ability to work well with the public.
- Basic accounting/bookkeeping coursework or experience.
Supplemental Information
Responsible To:
Department Chair, Advanced Technologies
Position Level:
Office I – Non-Exempt – Traditional Funding, at-will employment on a letter of employment
Employment Length:
4 Term, Full Time, Benefits
Schedule:
9 hrs/day, Monday - Thursday
