What are the responsibilities and job description for the Associate Director of Finance position at Indiana Black Expo, Inc.?
Job Summary:
The Associate Director of Finance will work closely with all departments and members of the finance team. This position serves as a primary finance person for Indiana Black Expo events, memberships, and license plates. The position incumbent is responsible for daily sales and receipts, timely and accurate billings, account receivables, cash management, and answering questions from callers, customers, and vendors. The incumbent must gain a solid understanding of the organization's base of financial support, and funding requirements and possess a keen aptitude for detail.
Key Responsibilities:
- Executes sound fiscal management and strategies that impact the entire organization
- Consults with department leaders regarding practices and other financial matters
- Provides weekly receivables reports to departments
- Prepares and mails all current and outstanding receivables
- Assists with cash intake, sales, revenue reporting, budget reporting, reconciliation, and month and year-end financial closings
- Conducts data tracking and weekly collection calls for outstanding obligations for all clients/contracts
- Reconciles all receipts to the general ledger & and prepares daily bank deposits for all receipts
- Maintains and updates all financial forms needed to serve internal and external customers Maintains and updates membership dues, and database and ensures the delivery of membership benefits to chapters
- Provide weekly payables report to staff and departments
- Process invoices, PO's, and check request
- Assist Director of Finance with A/P reporting to internal customers
- Prepare all current payables for mailing
- Conduct data fracking using financial software and manual financial operations if necessary
- Reconcile all payables to the General Ledger according to month end deadlines and procedures
- Reconcile all monthly credit card statements
- Performs other duties and tasks during high peak times as assigned to support the overall team
Education/Qualifications/Skills:
- Bachelor's degree in accounting preferred
- 3-5 years' experience in accounting or similar work experience required
- Experience with QuickBooks, Microsoft Office Tools, technology savvy, and/or other accounting software experience required
- Strong interpersonal and written communications skills with demonstrated attention to detail and ability to relate to individuals at varying levels internally and externally
- Ability to handle multiple deadlines and prioritize accordingly
- Demonstrated success working independently as well as in a team environment
- Ability to use discretion in working with confidential and sensitive data
- Self-starter and entrepreneurial spirit
- Highly thorough and dependable
