Academic and Faculty Affairs Specialist (HR Business Partner)

Job Summary

The Academic and Faculty Affairs Specialist is responsible for leading the highly complex and diverse processes associated with faculty appointments and promotion, serves as institutional equity lead, and manages the Academic Affairs office of IU South Bend.

Department-Specific Responsibilities

• Manages the academic personnel processes (including but not limited to appointments, promotion, tenure, reappointments, leaves, sabbaticals, accommodations, retirements, and personnel issues) which include a broad range of approvals locally, within IU, and / or from the Board of Trustees.
• Serves as the institutional equity lead for faculty and staff at IU South Bend, including conducting intakes for faculty and staff who wish to file reports of sexual misconduct or discrimination, advising on informal adjudications, working with the IU Office of Institutional Equity to track investigations, training faculty and staff on equal opportunity, affirmative action, and inclusive excellence, and providing support on faculty accommodations.
• Coordinates and manages the integrity of the Human Resource Management and Search Management systems. Acts as final campus approver on all academic electronic documents.
• Conducts training sessions for academic support staff related to academic appointments and other academic policies and procedures. Directs and manages the accurate processing of academic appointments and compensation. Oversees academic support staff who authenticate / prepare Federal requirements / forms and compliance. Serves as the tentative non-confirmation representative within the E-Verify system for academic appointees on the South Bend campus.
• Uses independent judgement in the interpretation and administration of academic policies.
• Approves all new faculty contracts to ensure accuracy of and compliance with University / State / Federal policies and IU / campus procedures as they relate to faculty records.
• Monitors part- and full-time faculty positions to ensure offers align with budgeted amounts. Works with the deans, directors, and the budget office to reconcile any budget discrepancies.
• Monitors faculty salaries and budgeted positions and maintains faculty vacancies. Reviews and confirms accuracy of annual full-time faculty salary information before distribution.
• Reports on faculty personnel action items for approval to the Board of Trustees.
• Compiles, collates, analyzes, and disseminates data from source documents to develop and maintain statistical reports on faculty as needed to administrators, faculty, staff and various groups on campus. Develops and maintains various extensive informational reports. Oversees, maintains, and monitors various academic record files.
• Refines all office and academic personnel processes for efficiency and accuracy.
• Serves as the Executive Vice Chancellor for Academic Affairs¿ (EVCAA) liaison to campus Deans, Directors, budget office, and other administrators related to faculty appointments and polices. Stays current on all academic policies to provide guidance and training on new regulations to all constituencies on campus.
• Develops and manages the promotion, tenure, and reappointment faculty lists and calendar for the campus.
• Serves on the EVCAA Executive Team to provide advice and counsel.
• Manages the Academic Affairs office (both functions and staff), oversees and / or implements all aspects of high-level projects. Serves as primary supervisor for office staff and coordinates work to meet deadlines. Partners to create and maintain an environment of diversity and inclusion.
• Drafts and edits communications and other documents.

Plans special events. Handles special projects aligned with employee's skills.

General Responsibilities

Utilizes and applies in-depth HR body of knowledge and skills to provide tactical guidance for HR related matters like salary administration, hiring, training, and policy interpretation.

Resolves and provides solutions for more complex employee relations issues with continued partnership, counsel, and support from COEs.

Collaborates and develops recruiting strategies to meet current and / or anticipated staffing needs; ensures recruiting and staffing needs are met in a timely manner.

Collaborates with other business partners and managers to improve and build effective relationships to improve employee engagement and identify ""high priority"" retention needs.

Coaches leaders to help determine best solutions regarding policy interpretation, performance issues, workforce planning, change management, conflict resolution to ensure alignment and consistency across the university.

Provides HR consulting and problem-solving solutions on issues to leaders and managers

Collaborate with HR COEs to roll out and support university-wide initiatives, ensure client's needs are understood and met, and deliver change management interventions.

Provides support for ensuring an environment of diversity and inclusion.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

WORK EXPERIENCE

Required

LICENSES AND CERTIFICATES

Preferred

SKILLS

Required

Preferred

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

For best consideration, please submit complete application materials by February 10, 2025.

Work Location

Indiana University South Bend campus

South Bend, Indiana

Advertised Salary

60,000.00 - $70,000.08 annual salary

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Career

FLSA : Exempt

Job Function : Human Resources

Job Family : HR Generalist / HRBP

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Salary : $60,000 - $70,000