What are the responsibilities and job description for the Administrative Assistant, Herman B Wells Center for Pediatric Research position at Indiana University Bloomington?

Job Summary

The Herman B Wells Center is searching for a customer-oriented and organized front desk receptionist to join our team. This position is the front-line representative for the Wells Center and the first point of contact for visitors and guests when they enter the building.

Department-Specific Responsibilities

Greet and direct guests, provide assistance with events and meetings
Receive and sort mail and packages
Work with vendors on deliveries
Provide light administrative support
Order basic office supplies, resupply hospitality items, stock copiers
Reserve and maintain conference rooms and associate calendars
Receive incoming calls
Maintain listservs
Prepare correspondence and answer e-mails
Provide support on mailing / shipping with USPS, FedEx, and UPS

General Responsibilities

Provide administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy

Utilize business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.

Receive, screen, and direct incoming calls, visitors, mail, and email

Schedule and confirm appointments, meetings, and travel arrangements

Assist the development and implementation of administrative standards, policies and practices for the organization

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

SKILLS

Required

Excellent organizational skills

Strong verbal communication and listening skills

Effective interpersonal skills

Maintains a high degree of professionalism

Demonstrated ability to maintain confidential information

Preferred

Knowledge of Microsoft Office Suite

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

Indianapolis, Indiana

Advertised Salary

35,000 - $40,000 per year based on a combination of experience, skill level, education, and training.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Foundational

FLSA : Nonexempt

Job Function : General Administration

Job Family : Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Salary : $35,000 - $40,000

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