What are the responsibilities and job description for the Administrative Assistant, Student Life and Campus Diversity position at Indiana University Bloomington?
Job Summary
The Administrative Assistant in the Office of Student Life and Campus Diversity provides essential support for the day-to-day operations of the department, including administrative tasks for the Multicultural Center, to ensure a welcoming and inclusive environment for all students. Collaborating with students, staff, and faculty to promote campus engagement, assist with event coordination, and support the delivery of student programs and services. Strong organizational skills, attention to detail, and a
Department Specific Responsibilities
- Manages office communications, schedules meetings and events, maintains records, and provides logistical support for diversity and inclusion initiatives.
- Manages day-to-day office operations for the Office of Student Life and Campus Diversity and the Multicultural Center.
- Handles phone calls, emails, and in-person inquiries with professionalism and cultural sensitivity.
- Maintains organized digital and physical records, files, and documentation.
- Assists with logistical planning and coordination for campus events, workshops, and cultural celebrations.
- Reserves spaces, manages equipment needs, and helps with event setup and breakdown as needed
- Manages calendars for the Office of Student Life and Campus Diversity, and the Dean of Students.
- Schedules meetings and appointments, including coordinating space and materials.
- Prepares agendas and take meeting minutes when necessary.
- Serves as the first point of contact for the office, providing excellent customer service.
- Assists with the development of newsletters, reports, and campus announcements.
- Provides administrative support to student organizations and leaders.
- Assists with the purchasing for student organization on-campus events.
- Coordinates event / facility scheduling for various student clubs on campus by assisting with major event coordination and implementation.
- Tracks office and event-related expenses and process purchase orders.
- Assists with budget reconciliation and financial reporting.
- Maintains inventory of office supplies and event materials.
- Works collaboratively with faculty, staff, and students to advance campus diversity efforts.
- Participates in staff meetings and professional development opportunities.
- Upholds university policies and standards for inclusivity and professionalism. Upholds university policies and standards for inclusivity and professionalism.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Required
SKILLS
Required
Preferred
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Kokomo, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level : Intermediate
FLSA : Nonexempt
Job Function : General Administration
Job Family : Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
