What are the responsibilities and job description for the Executive Assistant (Administrative Assistant) position at Indiana University Bloomington?
Job Summary
Provides a full range of administrative support to the Associate Vice Chancellor of the Office of International Affairs (OIA). Facilitates office-wide communications and coordinate various initiatives that support OIA priorities and its advancement of campus internationalization.
Department-Specific Responsibilities
- Provides administrative support for the Associate Vice Chancellor (AVC), to conserve and protect time to focus on achieving strategic objectives for the campus internationalization.
- Provides administrative support for the Senior Director of Administration as needed to further OIA priorities and initiatives.
- Composes and disseminates correspondence, compiles and prepares reports, meeting agendas, presentation materials and related communications.
- Manages and monitors daily schedules and communications, resolves conflicts and determines priorities.
- Schedules and coordinates meetings with university and community constituents and stakeholders.
- Screens incoming communications as requested and responds on behalf of the executive leadership when possible.
- Coordinates committees and other groups convened by the AVC.
- Initiates communications, scheduling, preparing agendas and meetings materials, coordinating relevant technical support, keeping notes and following up independently on decisions and information needs generated at meetings.
- Facilitates international and national travel for AVC.
- Coordinates travel itineraries, ensures appropriate meeting preparation and follow-up.
- Serves as a resource for OIA staff on behalf of the AVC and Sr. Director of Administration when implementing new policies and practices.
- Coordinates process improvement initiatives that support effective and consistent operations across OIA.
- Facilitates special projects on behalf of the AVC as needed such as hosting international delegations, supporting grant development and / or funding raising activities.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Preferred
WORK EXPERIENCE
Required
Preferred
SKILLS
Required
Preferred
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indiana University Indianapolis
Indianapolis, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level : Mastery
FLSA : Nonexempt
Job Function : General Administration
Job Family : Administrative Support
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Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
