What are the responsibilities and job description for the Financial Administration Specialist position at Indiana University Bloomington?
Job Summary
Department-Specific Responsibilities
- Implements a system to track future funding needs and recommend hiring based on funding available.
- Helps streamline tracking of current effort and communication with administrative staff on funding.
- Tracks current funding and grant years to coordinate with PIs and / or program managers (internally and externally to the department) on funding changes needed.
- Works with staff supervisor's and project leads to allocate personnel to projects and relocate efforts on projects, as needed.
- Assists with onboarding of new employees by coordinating training, as needed for individual project needs (such as Qualtrics and Redcap).
- Collects feedback on project performance, document issues, and follow-up on improvement.
- Assists supervisors with scheduling, providing feedback from projects, and tracking of staff annual reviews.
- Helps with grant applications and existing awards by providing requested documents.
- Submits service center and cloud data requests.
- Assists with service center project creation and cloud data tracking; generates monthly reports on usage.
- Assists with administrative support for coordinating meetings and training sessions and helping with itineraries for hiring.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Required
SKILLS
Required
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level : Career
FLSA : Exempt
Job Function : Finance
Job Family : Financial Administration
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
