What are the responsibilities and job description for the Financial Administration Specialist position at Indiana University Bloomington?

Job Summary

The Financial Administration Specialist is responsible for managing financial transactions, ensuring compliance with university and grant policies, and providing financial oversight for faculty research account, departmental accounts and grant accounts. This role serves as the primary financial contact for assigned department(s), supporting faculty with grant administration and account management.

Department-Specific Responsibilities

Review and approve financial transactions on assigned accounts, including but not limited to BUY.IU, ChromeRiver, and HRMS eDocs, ensuring compliance with IU policies and grant requirements.
Process financial adjustments, including Salary Expense Transfers, General Account Adjustments, and Distribution of Income and Expense, along with other necessary KFS transactions.
Oversee post-award financial administration for grants, including ensuring expenditures align with award agreements, monitoring fund availability throughout the award period preparing financial expense reports for sponsors as requested, reviewing expenses for accuracy and compliance during award closeout, supporting additional grant-related financial processes as needed.
Serve as the primary financial contact for all faculty accounts within the assigned department, including grants and faculty research funds.
Contribute to financial operations and department initiatives by assisting with related tasks as needed.

General Responsibilities

Use knowledge and application of accepted procedures and standards, perform detailed financial and administrative tasks related to managing the daily and long-term financial and / or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.

Make recommendations on policies and guidelines for division / department activities.

Control all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.

Manage general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.

Develop, plan, and make recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.

Prepare operating and project budget drafts. Regularly explain financial concepts to non-financial employees.

Monitor division / departmental budgets and resolve or recommend resolutions for any significant deviations from approved budgets.

May conduct a variety of human resource activities including employment, labor relations, benefits, training, and classification for unit / department.

May provide guidance to lower-level employees.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

Bachelor's degree in finance, business, or a related field

WORK EXPERIENCE

Required

2 years of relevant experience

SKILLS

Required

Proficient communication skills

Maintains a high degree of professionalism

Demonstrated time management and priority setting skills

Demonstrates a high commitment to quality

Possesses flexibility to work in a fast paced, dynamic environment

Seeks to acquire knowledge in area of specialty

Highly thorough and dependable

Demonstrates a high level of accuracy, even under pressure

Intermediate understanding of technology; experience using electronic platforms to perform various tasks

Demonstrated experience solving problems with independent thought

Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables

Ability to use standard office equipment such as phone, fax, scanner, etc.

Experience managing workflows, processes, and / or data entry

Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget

Demonstrated ability to interpret and apply concepts and policies to daily work functions

Ability to clearly present material and make it accessible to a variety of audiences

Ability to interpret financial documents from an accounting, policy, and practice perspective

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

65,000-$70,000 based on internal equity

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Career

FLSA : Exempt

Job Function : Finance

Job Family : Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Salary : $65,000 - $70,000

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