Program Management Assistant, Research

DENTISTRY-BIOMEDICAL & APPLIED (IN-DSOB-IUINA)

The Indiana University School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 145 years, we¿ve become a national leader in preparing oral health professionals, conducting innovative research that has an impact on patients and the profession, and providing patient-centered care.

Department Specific Responsibilities

• Makes recommendations to improve contract administration processes and policies to ensure efficiency and compliance in operations.
• Maintains various contract administration content (such as policies, guidelines, and/or processes) and updates as needed (may include web content).
• Creates and updates standard operating procedures.
• Manages and monitors research-related communications and tracking systems.
• Reviews incoming documents, responds to external inquiries, requests and gathers documentation from departments and external agencies to assist with problem-solving, as necessary.
• Ensures timely and efficient flow of information in connection with contracts and other types of agreements.
• Solicits annual recruitment of students and faculty.
• Schedules PI, co-PI and faculty meetings.
• Tracks and monitors annual completion of training for all student and faculty participants.
• Administers evaluation survey instruments
• Outcomes assessment of survey instruments and grant aims milestones; data collection, synthesis, analysis.
• Monthly reporting to key stakeholders.
• Annual reporting to NIH program officers.
• Administers intramural IM111 research credits and research honors notification for student participants.
• Administers continuing education credits for faculty participants.
• Liaises with business office to ensure appropriate student stipend and faculty incentive disbursements.
• Creates, organizes, and monitors student faculty mentoring teams.
• Organizes seminar presentation schedules.
• Assists in student writing teams and skills development programs for students and faculty.
  
  

General Responsibilities

• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.
• Conducts research and compiles materials and information for departmental programs.
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Required

WORK EXPERIENCE

• 4 years of related work experience
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is grant funded for 1 year, with possible extensions through 2028.

IU Indianapolis

Indianapolis, Indiana

$40,000 to $45,000 per year based on experience.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234