Program Management Assistant, Student Affairs

DENTISTRY-EDUCATION (IN-DSED-IUINA)

The Indiana University School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 145 years, we have become a national leader in preparing oral health professionals, conducting innovative research that impacts patients and the profession, and providing patient-centered care.

Department-Specific Responsibilities

• Provides administrative support to the Office of Student Services and the Associate Dean of Student Affairs and Admissions
• Supports shared tasks within Student Services and Admissions
• Handles daily office operations, including purchasing, travel, email messages, calendar monitoring, and phone inquiries
• Manages logistics for meetings and telephone conferences, schedules student appointments, and processes student travel
• Supports staff assigned to coordinating student summer experiences and outreach and pre-dental community engagement
• Supports team members who oversee engagement with prospective students interested in dental school programs
• Responsible for implementing Student Services initiatives: works across departments to support major events including but not limited to the School Recognition Ceremony, White Coat Ceremony, Inclusive Excellence Week, Career Fair, and Scholarship Banquet
• Maintains digital and educational archives
• Responsible for office communications and implementing an internal social media platform (i.e., Viva Engage)
• Helps to develop programs that create outward-facing content promoting the school's community, regional, and national profile
• Maintains schedules and calendars for the Associate Dean of Student Affairs and Admissions
• Maintains an inclusive and safe environment for the IUSD Office of Student Services, including managing networking events with appropriate catering
  
  

General Responsibilities

• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence
• Maintains records of program activities
• Oversees and ensures the timely processing and delivery of required materials
• Conducts research and compiles materials and information in support of program
• Collects and helps to analyze data and information generated or produced by program; writes reports and other written materials based on this data
• Coordinates event planning related to program, while working with a wide range of people (university administrators, faculty, students, and vendors)
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Required

WORK EXPERIENCE

• 2 years of related work experience
  
  

Skills

Required

• Proficient in written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Indianapolis Campus

Indianapolis, Indiana

$36,000 to $40,000 per year based on experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support

Telephone: 812-856-1234