What are the responsibilities and job description for the Administrative Assistant position at Indiana Veterans' Home?
Role Overview:
The Administrative Assistant 4 works directly with the Superintendent of Indiana Veterans' Home. The candidate must be highly organized. The candidate must have a positive outlook and be a team player. It is preferred that the candidate has knowledge or experience of long-term care.
The Administrative Assistant 4 will be responsible for the following:
- Manage resident grievance process
- Maintain postings for surveys
- Assists with survey readiness and preparation.
- Coordinates resident concern process, including tracking and documentation of resolution.
- Assist Chaplin with weekly printing for services
- Assist other departments as needed.
- Any other duties or special projects, as assigned.
A Day in the Life:
The essential functions of this role are as follows:
- Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
- Researches and prepares various reports on agency programs and/or procedures.
- Prepares and maintains procedural manual for agency functions.
- Reviews policies, plans and procedures for administrative soundness.
- Coordinates the work of various sections of the agency or department.
- Answers inquiries from the public concerning policy and procedures in assigned area.
- Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
- Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
The ideal candidate in this role should minimally have a
- High School Diploma or equivalent
- Experience in Administrative experience support, business administration, program support, public administration, or related experience.
Related certifications and coursework may be considered for education or experience:
- Specialized knowledge of the basic principles and theories of administrative management.
- Working knowledge of research techniques and report composition.
- Effective written and verbal communication skills.
- Attention to detail and proofreading skills.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to use Microsoft Office Suite (Word, Excel, Outlook).
- Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
- Ability to coordinate the work of section staff.
- Ability to maintain cooperative work relationships.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities.
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
What You'll Need for Success:
The ideal candidate in this role should minimally have a
- High School Diploma or equivalent
- at least 4 years of full time professional experience in administrative support, business administration, program support, public administration, or related experience.
Related certifications and coursework may be considered for education or experience:
- Specialized knowledge of the basic principles and theories of administrative management.
- Working knowledge of research techniques and report composition.
- Effective written and verbal communication skills.
- Attention to detail and proofreading skills.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to use Microsoft Office Suite (Word, Excel, Outlook).
- Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
- Ability to coordinate the work of section staff.
- Ability to maintain cooperative work relationships.
- Able to perform essential functions with or without reasonable accommodation.
Job Type: Full-time
Pay: From $34,216.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $34,216
