Executive Assistant to the Executive Vice President/CEO of Wesley Seminary

Summary of Position: The Executive Assistant to the Executive Vice President/CEO provides high-level administrative and professional support, ensuring efficient office operation. This role involves handling sensitive and confidential information with discretion and maintaining professional interaction with internal and external stakeholders. The Executive Assistant serves as a pivotal resource in organizing and streamlining administrative tasks to support the strategic priorities of the Executive Vice President/CEO.

Duties and Responsibilities

• Administrative Support:
  • Manage the complex scheduling requirements of the Executive Vice President/CEO, including appointments, meetings, and travel arrangements
  • Supervise student workers or grad students on behalf of the EVP/CEO office
• Communication Management:
  • This position oversees all forms of communication, including drafting and managing digital and physical correspondence, letters, reports, and presentations for internal and external audiences
  • It also entails maintaining an internal digital page (e.g., SharePoint)
• Event and Meeting Coordination:
  • Organize and support the logistics for various events, such as board meetings, conferences, and seminars
  • This includes preparing agendas and minutes and facilitating necessary equipment and materials
  • Collaborate with the Lead Team, Board members, and other Executive/Administrative Assistants in projects advancing Wesley Seminary and IWU’s mission
• Document and Project Management:
  • Maintain accurate records and manage projects, ensuring alignment with seminary goals and timely completion
• Financial Oversight:
  • Assist in budget preparation, monitor expenditures, and handle invoicing and reimbursement processes
• Strategic and Analytical Support:
  • Prepare reports and provide research and analytical support on various initiatives to aid the Executive Vice President/CEO in making decisions
• Hospitality Management:
  • Ensure that internal and external stakeholders and visitors are received professionally and that arrangements related to hospitality are managed to the highest standards, reflecting the Seminary's values and ethos, creating a warm and caring environment
  • This entails communicating births, illnesses, etc., among faculty, board members, staff, and donors. It also ensures that the building, its common areas, and office spaces are in optimal condition
• Other duties as assigned by EVP/CEO

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelor’s Degree required; Masters preferred

Experience

• Previous experience as an executive assistant to a top-tier leader

Required Skills

• Superior cross-functional oral and written communication skills
• Exceptional computer skills with Office 360 and other project and data management software and systems
• Outstanding relational skills, emotional intelligence, and multicultural awareness
• Ability to represent the Office of the EVP/CEO with professionalism
• Event planning experience
• Outstanding organizational skills
• Capacity to maintain confidentiality and compliance with FERPA laws
• Bilingual (Spanish/English or French/English) candidates and minorities are encouraged to apply

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.