Audit & Compliance Department Coordinator

This is a position responsible for the coordination and administration of documents, contracts and procurement processes related to the Audit, Procurement and Safety/Risk Management functions of the Audit and Compliance Department. This employee communicates with representatives internally and externally in consultation with the Audit and Compliance Department and continuously monitors the contracts, documents and processes. Additionally, the position provides support and problem resolution assistance to contractors, consultants and the Audit, Procurement and Safety/Risk functions of the Audit and Compliance Departments.

• Entering POs in the Oracle system for all 3 departments.
• Creating Internal Audit engagement letters, following up & filing documents electronically.
• Updating Internal Audit master schedule, including contact information.
• Preparing and distributing final audit reports.
• Scheduling Internal Audit meetings with clients.
• Assist with updating emergency phone number lists and business continuity documents.
• Entering/Updating of Supplier Survey Information into Oracle.
• Annual purging of old & outdated suppliers in Oracle.
• Responsible for updating and maintaining information in PlanetBids. This includes the uploading and management of solicitations and documents.
• Updating user documentation for Oracle Purchasing application based on IAA’s current Oracle 12i software version.
• Assist with processing and distribution of proposals/bids received.
• Schedule interview/tours with solicitation finalist(s) including assisting with agendas and facilitating logistics for the day of the interview for Procurement’s solicitations.
• Managing solicitations as needed.
• Coordination of external business partner meetings and supplier performance data.
• Create files and tabs for each solicitation to store original proposals received.
• Additional duties as needed.

• Graduation from an accredited two- or four-year college with major course work in business administration or any combination of education and/or with formal contracts/procurement/finance experience that provides the knowledge, skills, and ability to perform the duties.
• Intermediate knowledge of computer-based software (i.e Microsoft word, Excel, Outlook, etc.).
• Must have a valid driver’s license and a good driving record.
• Effectively communicate and comprehend English, both orally and in writing.

• Ability to operate a motor vehicle.
• Ability to operate a computer keyboard/calculator.
• Ability to operate office equipment.
• Ability to climb stairs.
• Ability to walk, sit, stand, stoop, bend.
• Ability to see, hear, talk, write.
• Eye/hand coordination.
• Ability to file and store.

• Read and comprehend.
• Comprehend, retain and follow oral and written instructions.
• Exercise good judgment.
• Set priorities.
• Effectively communicate.
• Calculate and count.
• Analyze and organize.
• Listen.
• File/sort.

• Primarily, the position will work in an office.
• Work with entire Audit and Compliance Department Team, Consultants, Contractors and Finance.