Accounting Generalist, Indianola, IA

Accounting Generalist with emphasis on payroll and accounts payable.

Position: Accounting Generalist

Reports To: School Business Official

Job Goal:    To support the central office administration in a professional manner that leads to a strong financial reporting system that is efficient, accountable, responsible, and user friendly.

Professional Preparation, Experience, Skills:

• Bachelors’ degree preferred, preferably in business administration or accounting and general office procedures
• Experience in General Accepted Accounting Principles and Procedures (preferably K-12 public school accounting) and data entry
• Experience processing payroll for 100 employees, including hourly wage calculations and contracted salary calculations, including employer payroll taxes 
• Experience processing accounts payable
• Demonstrates proficiency in the use of office software (Microsoft Word, Excel and PowerPoint, Software Unlimited, AESOP, TimeClock , TalentEd) and aptitude to learn advanced technology applications
• Experience working with Employee Master Contract and Handbook Agreements
• Strong mathematical and analytical skills
• Advanced clerical and general business office skills
• Strong organization skills necessary to maintain an efficient and effective records system
• Experience speaking to groups of varying sizes

Interpersonal Skills:

• Strong customer relations and communication skills
• Demonstrates positive interpersonal skills in working with others and serving the public
• Positive attitude to create a productive, team-based work environment
• Ability to maintain confidentiality in and out of the workplace
• Ability to accept responsibilities and perform duties in a confident and dependable manner
• Ability to work independently and establish a daily work schedule of tasks to accomplish
• Ability to meet deadlines and work in a fast paced environment
• Detail oriented with strong attention to neat and orderly record keeping
• Ability to take verbal and written instructions proficiently
• Ability to communicate effectively with internal and external customers both verbally and in writing

Job Duties & Performance Responsibilities:

Payroll Functions:

• Enters employee salary and wage data into payroll system 
• Assists with new-hire orientations for payroll and employee benefits
• Prepares and issues quarterly and annual government reports: unemployment, state, federal 941, W2s and 1095s
• Completes or assists with state reports, Fall B.E.D.S., Certified Annual Report, 403b reports

Accounts Payable Functions:

• Experience with accounts payable process: requisitions, purchase orders, invoices and check processing
• Verify and enter invoices
• Facilitate receiving documents and payment of invoices
• Maintain digital copies of invoices
• Communicate with vendors as needed
• Request W-9s from vendors; enter into accounting system
• Prepare and issue IRS form 1099s

General Accounting Functions:

• Prepare general journal entries and various accounting reports
• Reconcile bank, credit card, investment and online receipt system (RevTrak) statements
• Process cash boxes as needed
• Assist with annual financial audit

Physical Requirements:

Physical requirements vary by individual job assignment but requires a minimum of the following physical requirements:

• Lifting, carrying, pushing up to 10-40 pounds on occasion
• Requires some stooping and kneeling
• Must be able to sit upright in a desk chair for 7-8 hours per day
• Must be able to perform data entry at a computer workstation for 7-8 hours per day

Working Conditions

• Business office atmosphere with a moderately low noise level
• Tobacco and alcohol free workplace 

Terms of Employment

• At-Will, Exempt Employee 
• 12-month position (260 days per year, 8 hours per day)
• Employment per Board Policies and Administrative Rules and Regulations

Evaluation

• Performance will be evaluated annually by the School Business Official

Salary : $62,525 - $74,100