What are the responsibilities and job description for the Manufacturing Administrative Assistant position at Industrial Electric Mfg. (IEM)?
IEM is the largest independent full-line manufacturer of electrical distribution and control systems in North America. The Company has developed one of the most sophisticated electrical product manufacturing systems in the world and has cultivated partnerships with leading component suppliers resulting in optimal solutions to customer problems. IEM has offices in California, Florida, Canada and Belgium.
Job Summary
The Production Administrative Assistant provides administrative support to the production team, ensuring smooth operations and efficient management of resources. This role involves handling various administrative tasks, including timekeeping, inventory management, travel coordination, and maintaining accurate records. The ideal candidate will be detail-oriented, organized, and capable of multitasking in a fast-paced environment.
Essential Functions
Timekeeping Administration
Job Summary
The Production Administrative Assistant provides administrative support to the production team, ensuring smooth operations and efficient management of resources. This role involves handling various administrative tasks, including timekeeping, inventory management, travel coordination, and maintaining accurate records. The ideal candidate will be detail-oriented, organized, and capable of multitasking in a fast-paced environment.
Essential Functions
Timekeeping Administration
- Accurately record and maintain employee work hours.
- Assist in preparing and submitting time cards for payroll processing.
- Address and correct any discrepancies or issues related to timekeeping.
- Ensure compliance with company policies and labor regulations regarding timekeeping.
- Monitor and maintain inventory levels of consumables and production materials.
- Conduct regular inventory audits and reconcile discrepancies.
- Maintain accurate records of inventory usage and stock levels.
- Maintain and organize department records, including time cards, expense reports, and inventory logs.
- Ensure all records are accurate, up-to-date, and accessible to authorized personnel.
- Assist in preparing reports and documentation for audits and reviews.
- Provide general administrative support, including filing, data entry, and correspondence.
- Assist in preparing presentations, reports, and other documents as required.
- Assist in coordinating and organizing special projects and events.
- Perform other duties as assigned by the production manager or senior staff.
- High school diploma or equivalent; associate's or bachelor's degree a bonus.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Familiarity with inventory management systems and travel coordination is a plus.
