What are the responsibilities and job description for the AP Specialist position at Industrial Refrigeration Pros?
Job Details
Description
Position Overview:
We are seeking a detail-oriented Accounts Payable Specialist to manage and process vendor invoices, payments, and expense records for our industrial refrigeration company. This role ensures accurate financial record-keeping, timely payments, and effective communication with vendors and internal teams.
Key Responsibilities:
- Process and review vendor invoices for accuracy, coding, and approvals.
- Ensure timely and accurate payment of invoices via check, ACH, or wire transfer.
- Maintain and reconcile accounts payable records, including vendor profiles, purchase orders and receipts.
- Communicate with vendors to resolve discrepancies and manage inquiries.
- Prepare and process subcontractor payments in compliance with lien waivers and contract terms.
- Assist with month-end close processes as needed.
- Ensure compliance with company policies, tax regulations, and industry standards.
- Support audits by providing documentation and reconciliations as requested.
- Other duties as assigned.
Qualifications
Qualifications:
- 2 years of accounts payable experience, preferably in the construction or construction-type industry.
- Experience with mid to large scale ERP systems (i.e. MS Dynamics, SAP, Sage etc. – COINS ERP a huge plus.) and intermediate Microsoft Excel skills (basic formulas, ability to format, etc.)
- Some understanding of construction billing processes, including lien waivers and AIA forms would be a plus.
- Must have experience working with Purchase Orders.
- Excellent attention to detail, organizational skills, and ability to meet deadlines.
- Effective communication and problem-solving skills.
Preferred Qualifications:
- Experience handling subcontractor payments and compliance documentation.
- Knowledge of job costing and construction project accounting.
- Multi-site/Multi-business unit experience.
Salary : $40,000 - $60,000