What are the responsibilities and job description for the Office assistant position at Infinity Care Services Inc?
Calendar Management: Scheduling appointments, meetings, and conferences for executives and team members.
Communication Management: Answering phone calls, taking messages, and directing inquiries to appropriate parties.
Correspondence Handling: Drafting emails, letters, and other documents as needed.
Travel Coordination: Arranging travel arrangements including booking flights, hotels, and transportation.
Document Management: Filing, organizing, and retrieving documents electronically and physically.
Meeting Preparation: Creating agendas, preparing meeting materials, and taking minutes.
Office Administration: Maintaining office supplies, managing inventory, and ordering replacements.
Reception Duties: Greeting visitors and directing them to appropriate personnel.
Project Support: Assisting with project management tasks such as tracking deadlines and coordinating team efforts.
Required Skills:
Excellent communication skills, both verbal and written
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Attention to detail and accuracy
Ability to multitask and prioritize tasks effectively
Confidentiality and discretion when handling sensitive information
About Infinity Care Services Inc
Infinity Care Services provides medical and non-medical care in a home setting. Our healthcare team composed of nurses, therapists, and other skilled healthcare professionals work with your doctors orders to administer the best quality of care. The ICS family is committed to the health and wellbeing of yours. We serve California’s Central Valley area, including San Joaquin, Stanislaus, and Sacramento counties with home health, non-medical home care and hospice services designed to meet a range of healthcare needs. By sending caring professionals to the homes of our patients, we ensure that patients receive individualized treatment plans, service that is comfortable and convenient, and the best possible overall care. Our commitment to better lives for families everywhere extends even beyond our California communities. Infinity Care Services helps support the building of schools in Africa.
