What are the responsibilities and job description for the Office / Personal Assistant position at Infinity Staffing Professionals?

Job Description

Office / Personal Assistant

Client Organization | Real Estate & Property Management

Location : Grand Haven, MI

Job Type : Part-Time (20-30 hours / week) → Full-Time (40 hours / week after 75-day worked probationary period)

Compensation : $17.50-$19.00 / Hour, Mileage Reimbursement, Monthly Cell Phone Allowance

About Client Organization :

Client Organization is a leading real estate and property management firm dedicated to providing exceptional service in commercial and residential property management, real estate development, and investment services. With a strong reputation for excellence, the company operates in a fast-paced, high-performance environment and seeks an organized, adaptable, and detail-oriented Office / Personal Assistant to support its executive leadership team.

Position Overview :

The Office / Personal Assistant will provide high-level administrative support to the CEO, COO, and other executives, ensuring smooth day-to-day operations. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks under pressure. This role requires someone with thick skin who can excel in a demanding and dynamic environment.

Key Responsibilities :

Administrative Support :

Answer and direct phone calls, take messages, and respond to emails professionally.

Type, format, and edit reports, memos, and other business documents.
Manage executives’ calendars, schedule meetings, and coordinate appointments.
Assist with project management tasks as assigned.
Maintain organized digital and physical filing systems.
Scan and manage documents and records.

Personal & Executive Assistance :

Coordinate and book travel arrangements, including flights, hotels, and transportation.

Run business and personal errands for executives as needed.

Serve as the primary point of contact between executives and internal / external stakeholders.

Assist with event planning, reservations, and vendor coordination.

Office & Client Relations :

Provide information to clients, visitors, and staff in a professional manner.

Ensure office supplies and materials are stocked and replenished as needed.

Support real estate and property management functions, including correspondence with tenants, vendors, and contractors.

Assist in marketing and communications efforts, including drafting emails or updating social media.

Qualifications & Requirements :

Prior experience in administrative, executive, or personal assistant roles (preferred in real estate, property management, or a fast-paced business setting).

Ability to prioritize tasks, multitask efficiently, and problem-solve independently.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling tools.

Professional demeanor with a high level of discretion and confidentiality.

Exceptional attention to detail and organizational skills.

Ability to handle pressure, adapt to shifting priorities, and work with demanding executives.

Must have a reliable vehicle for running errands.

Schedule & Work Environment :

Part-time (20-30 hours / week) initially, transitioning to full-time (40 hours / week) after a 75-day probationary period.

Fast-paced, high-energy office environment with frequent interactions with executives, clients, and vendors.

Occasional evening or weekend availability may be required based on executive needs.

Perks :

Opportunity for career growth and expanded responsibilities.

Exposure to real estate and property management industry professionals.

Potential for a raise and increased hours upon successful completion of the probationary period.

Salary : $18 - $19

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Office / Personal Assistant

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