Executive Administrative Assistant

Detailed Description of Responsibilities:

• Manage department capital project requisitions for entry into data base and systems for Purchase Order creation.
• Manage department operating budgets
• Manage department pay requisitions, capital requisitions and track purchase orders for capital budgets.
• Perform monthly accruals on capital projects Purchase Orders
• Arrange all catering for special department events held on or off site.
• Manage the new hire onboarding process for new team members, contractor workers including IS requests for computers, cell phones, etc.
• Perform daily clerical duties to support team members with items such as business cards, mail, office supplies, visual management boards, conference room booking, etc.
• Support scheduling, planning and preparation for department meetings and functions.
• Ability to be trained and use internal data base systems (in depth training provided)

Requirements:

• Strong communication skills (written and verbal).
• Strong organizational skills to keep up with the projects
• Work well in a fast paced and rapidly changing environment.
• Competency in Microsoft Office Suite: Word, PPT, Excel, SharePoint, Outlook, Teams
• High School Diploma

Bonus:

• SAP Experience
• Ariba Experience
• Schedule Management / Coordination experience
• Previous Admin position at a relatable company