Job Summary :
The Utility Construction Billing Specialist is responsible for managing the billing process, contract tracking, team orders, payroll coordination, and credit card expense reconciliation. The role ensures timely and accurate invoicing and tracking of contracts for utility construction projects. This position also plays a key role in maintaining smooth financial operations, working closely with project managers, field teams, and the finance department to ensure compliance with contractual terms and company policies.
Key Responsibilities :
Prepare, review, and issue accurate and timely invoices for utility construction projects.
Ensure all billing aligns with contract terms, including progress billing, milestone invoicing, and final payments.Coordinate with project managers and field teams to verify completion of billable milestones and ensure necessary documentation is provided.Contract Tracking :Maintain an organized system for tracking contracts, change orders, and amendments.
Ensure contract compliance by monitoring deadlines, deliverables, and contractual obligations.Assist in managing contract closeout processes and ensure that all documentation is submitted for final invoicing.Team Orders and Payroll :Track and manage field team orders and payroll information, ensuring accurate timekeeping and labor reporting.
Coordinate with HR and project managers to ensure proper payroll allocation to the correct projects and job codes.Review and process payroll adjustments related to time, overtime, and special allowances for construction teams.Credit Card Expense Management :Reconcile credit card expenses for field teams, ensuring that all charges are appropriately categorized and matched with receipts.
Verify that credit card purchases align with company policies and project budgets.Assist with resolving any discrepancies or unauthorized charges.Reporting and Documentation :Prepare detailed billing and contract status reports for management and project teams.
Assist with audits and financial reviews by providing accurate billing records and contract documentation.Maintain a high level of accuracy and organization in all financial and contract-related documentation.Qualifications :
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.3 years of billing or accounting experience, preferably in the construction or utility industry.Strong understanding of construction contracts, progress billing, and payroll processes.Proficiency in accounting software and project management tools (e.g., QuickBooks, Sage, or similar).Excellent organizational skills and attention to detail.Strong communication skills and the ability to work collaboratively with cross-functional teams.Proficiency in Microsoft Office Suite, particularly Excel.Preferred Skills :
Experience working with large utility construction projects.Knowledge of union and non-union payroll processes.Familiarity with lien waivers, certified payroll, and construction insurance documentation.
