What are the responsibilities and job description for the Administrative Assistant I position at Infrastructure Engineering Inc.?
Join us at the intersection of
INGENUITY & INCLUSION
About the Role
Infrastructure Engineering Inc. (IEI) is looking for an Administrative Assistant I to join our Team! We are a leading engineering firm known for quality and responsiveness and a proven track record of success as a Prime civil engineering firm. The Administrative Assistant I role will support the Administration Department.
The purpose of these programs is to communicate career opportunities and promote workforce diversity within the Agency. Join us on this exciting journey as we continue to build a company based on Integrity, Excellence, and Ingenuity!
Essential Duties/Functions and Responsibilities:
- Arranging staff meetings and scheduling appointments
- Answering or transferring phone calls and taking messages for select staff members
- Maintaining the office calendar
- Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed
- Keeping the office database and filing system up to date and organized
- Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Develop and update administrative systems to make them more efficient
- Reply to email, telephone or face to face enquiries
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Assists Design and Office Managers as requested and defined
Education and/or Experience:
- High School Diploma or equivalent; and bachelor's degree a plus
- 5-7 years of administrative experience
Knowledge and Skills:
- Strong leadership skills
- Excellent written and verbal communication
- Experience with various forms of office software and equipment
- Able to write reports and presentations
- Good interpersonal skills
- Ability to work with staff across multiple departments
- Ability to work with budgets and create spreadsheets
Other Qualifications
Responsible for confidential and time sensitive material. Familiar with office and administrative project management. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Benefits and Perks
- Highly competitive salary; and Bonus opportunities
- Flexible Work Schedule
- Medical, Dental, and Vision Benefits
- Personal Paid Leave (Paid Time-Off)
- Paid Holidays
- Life Insurance
- Short and Long-term Disability Program
- 401K Program with Employer Match
- Profit Sharing
- Employee Assistance Program
- Employee Referral Program
- Employee Appreciation Program
- IEI University
- An opportunity to learn and grow - Professional Development Program
- Opportunity to share ideas and express your point of view
- You are welcome to be your authentic self
- Philanthropic Outreach and Volunteer Opportunities
Physical Demands
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; climb; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee may occasionally work outdoors in various weather conditions, possibly for an extended period depending on the assignment type.
EI is an Equal Opportunity Employer and is committed to the principles of equal opportunity for all employees and applicants for employment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
