Legal Administrative Assistant

Job Description:

• General administrative duties including but not limited to answering telephones; processing daily mail; operating office equipment (printers, photocopiers, scanners, etc.); maintaining attorney’s calendar, schedules and contacts; reserving conference rooms for meetings and events; entering attorney’s time.

• Prepare travel itineraries and arrange travel.
• Draft complex correspondence and documents (e.g., court forms, pleadings, e-mails responding to client inquiries) and anticipates attorney’s need for same.
• Review and edit prebills; prepare and process final billing.
• Ensure attorney’s e-mails and documents are properly filed.
• Create and process new client and new client matter accounts (conflict checks, retainer letter and file opening).
• Organize and maintain client files and keep filing up-to-date.

• Organize tasks for maximum efficiency and manage conflicting priorities effectively.
• Embrace change and adapt well in new environments.

Skills, Knowledge and Abilities:

• Advanced level experience in Microsoft Outlook, Word (especially red-lining documents), PowerPoint, and Excel.
• Excellent proofreading and organizational skills.
• High level of attention to detail.
• Provide exemplary internal and external client service by possessing and utilizing strong telephone and interpersonal skills with staff, peers and administrators, as well as the firm's clients and external contacts.
• A minimum of 5-10 years secretarial experience with substantive experience in specific practice areas (e.g., litigation, corporate).
• Thorough knowledge of office organization, workflow and procedures.
• Demonstrate ability to multi-task and handle competing priorities.
• Demonstrate ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
• Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.
• Ability to think critically and analytically in a pressured environment
• Strong problem solving skills.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $28 - $30