Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist will be responsible for managing and processing all aspects of the accounts payable cycle. The ideal candidate will ensure accurate and timely payments to vendors, maintain precise financial records, and support the overall financial operations of the company.

Key Responsibilities:

• Review and verify invoices for accuracy, completeness, and compliance with company policies. Match invoices to purchase orders and receipts.
• Verify and assist in the purchase order process according to company and vendor policy.
• Accurately enter invoice details into the accounting system, ensuring proper coding and classification of expenses.
• Maintain positive relationships with vendors, addressing inquiries, resolving discrepancies, and ensuring accurate vendor records.
• Reconcile accounts payable transactions and resolve any discrepancies.
• Assist with month-end closing activities, including accruals, journal entries, and account reconciliations.
• Ensure compliance with company policies, internal controls, and relevant accounting regulations.
• Generate and analyze accounts payable reports to support financial analysis and decision-making.

Qualifications and Education Requirements:

• High School Diploma or GED.
• Proven experience (3 years) in accounts payable or a similar role.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Strong organizational and time management skills, with the ability to meet deadlines.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Knowledge of ERP systems (e.g., SAP, Oracle) is a plus.

Work Environment:

• This role is situated within a professional office environment and regularly utilizes standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines.
• While executing job responsibilities, the employee will regularly engage in verbal communication. Additionally, physical demands include standing, walking, manual dexterity tasks, and reaching.
• Occasional physical activities may include sitting, climbing, balancing, stooping, kneeling, crouching, or crawling. The position involves frequent lifting and moving of objects weighing up to 10 pounds, with occasional lifting of objects up to 20 pounds.
• This is a full-time position with working hours scheduled from Monday through Friday, starting at 7:30 a.m. and concluding at 4:30 p.m.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While executing job responsibilities, the employee may be required to engage in occasional standing, walking, sitting, manual manipulation of objects, tools, or controls, reaching, climbing stairs, and verbal communication. Additionally, the employee may occasionally need to lift or move office products and supplies weighing up to 20 pounds.

Travel:

• No travel is expected for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ingram Professional Services, Inc is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We offer competitive compensation and benefits packages, including health insurance, retirement plans, and opportunities for professional development and advancement.