What are the responsibilities and job description for the Entry Level Personal Assistant position at Inkspirenize?
Entry Level Personal Assistant
Location: Chicago, IL
Job Type: Full-time
Job Summary:
We are seeking a highly motivated and detail-oriented Entry Level Personal Assistant to join our dynamic team. In this role, you will provide essential administrative support to our executives and contribute to the smooth running of daily operations. This position is an excellent opportunity for someone looking to kickstart their career in administration and personal assistance. You will have the chance to work in a fast-paced environment where no two days are the same, allowing you to enhance your organizational and multitasking skills.
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Handle incoming calls, emails, and other communications promptly and professionally.
- Organize and maintain files and records, ensuring easy retrieval and confidentiality.
- Prepare meeting agendas, take minutes, and follow up on action items afterwards.
- Assist in planning and coordinating events, meetings, and travel arrangements.
- Conduct research and compile information for projects and reports as needed.
Qualifications & Skills:
- High school diploma or equivalent; Associate's degree or relevant coursework preferred.
- Strong organizational and time management skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proactive and willing to take initiative to solve problems and improve processes.
