What are the responsibilities and job description for the Event Assistant position at Inkspirenize?
Job Title: Event Assistant
Location: Chicago, IL
Job Type: Full-time
Reports To: Event Manager
Job Summary:
We are looking for a detail-oriented and proactive Event Assistant to support the planning and execution of various events. The ideal candidate will assist with event logistics, vendor coordination, guest management, and on-site support to ensure seamless event operations.
Key Responsibilities:
- Assist in planning and organizing events, including corporate functions, conferences, trade shows, and social gatherings.
- Manage event materials, signage, and promotional items.
- Support the creation of event schedules, run-of-show documents, and checklists.
- Assist with guest registration, RSVP tracking, and seating arrangements.
- Provide on-site event support, including setup, coordination, and breakdown.
- Handle communication with attendees, partners, and stakeholders as needed.
- Assist in budget tracking and expense reports related to event planning.
- Conduct post-event evaluations and provide feedback for continuous improvement.
Qualifications & Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and adapt to fast-paced environments.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software is a plus.
