Administrative Assistant

Exempt/Non-Exempt: Non-Exempt

Reports to: Director of Finance

GENERAL SUMMARY OF POSITION:

Provides general office support with a variety of clerical activities to ensure the efficient day-to-day operations of the corporate front office and switchboard communications, to provide administrative support to the President & Leadership Team, and provide assistance to other internal departments.

CORE & ESSENTIAL FUNCTIONS:

TASKS:

• Responsible for providing significant, high-level administrative support to the President; including but not limited to: drafting memos & letters, travel arrangements, scheduling meetings, and other items as needed.
• Assist with marketing efforts and special projects as needed.
• Responsible for sample order management and swag needs for sales team, with direction from the Director of Marketing.
• Assist with tradeshow arrangements, including travel arrangements, booth preparations, return of booth items, registrations and any other items requested by Director of Marketing.
• Assist VP of Sales with travel arrangements and various projects.
• Assist with human resources functions including but not limited to onboarding, answering questions, and any human resources/payroll duties as assigned.
• Assist with employee relations items such as travel arrangements, event planning, maintaining bulletin boards, and other items to further company culture.
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents. Prepare assignments and distribute in time for meetings.
• Provide administrative support to management and other staff.
• Assist other clerical staff with work overloads by completing typing, filing, or any other duties necessary.
• Complete all travel logistics and itineraries, facilitate preparation for travel, and prepare & submit expense reports.
• Ensure accuracy in the information or data requested.
• Exercise discretion and independent judgment with respect to matters of significance and confidentiality.
• Assist with assigned safety items.
• Assist in maintaining the facility's maintenance schedule and orders assigned supplies.
• Serve as back-up reception coverage when necessary.
• All other duties as assigned.

QUALIFICATIONS & SKILLS:

Possession of at least a high school diploma or equivalent is required and a post-secondary degree is preferred. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered. Excellent communication and organizational skills. Demonstrated aptitude for problem-solving; ability to determine solutions. Must be results-oriented and able to work both independently and within a team environment. Must work effectively with divergent types of people. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software. Adherence to health and safety regulations (e.g. use of protective gear).

PHYSICAL REQUIREMENTS:

Ability to communicate orally in a clear, concise and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-face, one-on-one and group settings. Ability to communicate in writing in a clear, concise and effective manner. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Sit, walk, and/or stand for extended time periods. Hearing and vision required to be within normal ranges. Carry, push, pull, reach and lift up to 15 lbs. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range of tolerance to household and other types of typical industrial/ construction chemicals and solvents.

EQUAL OPPORTUNITY EMPLOYER:

Inland Coatings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age (40 and older), disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated) or any other legally protected characteristic under federal, state or local law.