What are the responsibilities and job description for the Head of Procurement position at InnovaCare?

InnovaCare Partners, LLC

POSITION DESCRIPTION

Develop project goals, work plans & timelines to accomplish companywide impact special projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Developing sound, cost-effective strategies for the purchasing of materials used in the business.
Maintaining relationships with suppliers while continually scouting for additional vendors.
Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries.
Conducting cost analyses and setting benchmarks for improvement.
Developing risk management procedures to mitigate losses in the event of product shortages.
Supervise purchasing team and delegating tasks across departments when necessary
Working closely with the company legal department to make sure contracts and terms are favorable.

BUSINESS CONTINUITY

Update and conduct annual Business Impact Analysis (BIA) for MMM of Florida and Regional Offices.

Update and analyze Business Impact Matrix from the BIA for DR testing.

Maintain and update Disaster Recovery Plan, Emergency Plan, and Pandemic Plan

Committee Oversight.

Conduct Annual DR Testing with BTS Department between PR team and FL team.

Maintain and update BCP plan.

Maintain and update BC department policy and procedures.

VENDOR MANAGEMENT

Maintain and update supplier required documents.

Maintain and update supplier vendor files.

Supplier Verification Process.

Vendor Demographic File Management.

Maintain and update policy and procedures.

Work cohesively with corporate vendor management to process and update suppliers in system.

FINANCE SUPPORT

Oversee and enter operational invoices for MMM of Florida and Achieve Mas (OTC).

Maintain and Update Cost Center Codes as needed.

Workday Roles for analyzing and resolving account issues : Budget Approver, Facilities. Officer, Service Coordinator, Accounts Payable Analyst and Cost Center Manager.

Notarize company official documents.

Analyze and review Workday Supplier Invoice Business Process for supplier events, report events, & asset registration events and Hierarchy for updates.

Work cohesively with Finance Executive for providing any supporting operation documents pertaining to finance for Merger, Acquisitions, etc.

Serve as Project Manager on Workday transition for MMM of Florida.

COMMITTEES

Business Continuity Management Program Leader

Emergency Management Team

Disaster Recovery Team

Employee Engagement Committee

EDUCATION AND EXPERIENCE

Bachelor's Degree from accredited university or college and minimum two years of experience in similar position.

Experience in procurement, preferably at least 2 years in supply chain management and in purchasing or procurement. Strong knowledge of specific industries and markets, as well as a strong grasp of negotiation techniques.

LANGUAGE SKILLS

Strong communication skills in English (write and speak). Spanish is a plus but not required.

Ability to read, analyze, and interpret general business periodicals, operating and maintenance instructions, procedure manuals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REASONING ABILITY

Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

INTERPERSONAL RELATIONS

The responsibilities of this position require continuous interaction with colleagues and visitors.

Internal Contacts

Executives

Directors

Managers

Supervisors

Staff

External Contacts

Suppliers

Brokers

General public

GENERAL SKILLS

Strong leadership and analytical skills.

Excellent oral and written communication skills with employees, peers and senior management.

Experience managing people effectively to meet quality and production standards.

Ability to prioritize and meet deadlines.

Ability to maintain respect and compliance with rules and established policies and procedures.

Proven track record in motivating and coaching employees.

Excellent time management skills.

Knowledge of quality management and process improvement procedures.

Ability to concentrate and pay closed attention to detail for compilation of data, scheduling and report preparation.

Computer literate : Windows environment, Microsoft Office (all applications).

PHYSICAL AND MENTAL DEMANDS

While working the employee is sitting and standing associated with a normal office environment as well as stopping and bending to file and maintain orderliness; mobility to complete errands. Performs tasks requiring independent knowledge and judgment in addition to instructions and procedures provided. Must be able to function with frequent interruptions, accept change and able to prioritize activities when faced with competing demands. This position may require weight to be lifted or force to be exerted up to 10 pounds.

ENVIRONMENTAL AND WORKING CONDITIONS

Normal busy office environment. The noise in the working environment is moderated. Exposition to outdoor weather conditions, air particulates and gases. The employee will do internal traveling to sites.

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