Healthcare Office Manager

About us

Innovative Enrichment Services, LLC is a behavioral health agency in Virginia Beach, VA 23464. We are creative, demanding, and our goal is to Change Lives One Day at a Time. We are a rapidly growing agency dedicated to providing high-quality care to our clients. As we expand, we are seeking a full-time administrative assistant to join our support team.

Job Summary
We are looking for an efficient and detail-oriented Office Administrator with a background in healthcare, particularly in the mental health field. The selected candidate will play a crucial role in ensuring smooth operations within our organization, with a primary focus on scheduling. The ideal candidate will possess strong administrative skills, experience in office management, and a commitment to fostering a positive workplace culture. This role is pivotal in managing front desk activities, coordinating team efforts, and maintaining efficient office procedures.

Duties

• Manage front desk operations, including greeting visitors and handling phone systems.
• Oversee daily office functions, ensuring all administrative tasks are completed efficiently.
• Coordinate scheduling and maintain calendars for team members.
• Implement and manage office policies and procedures to enhance productivity.
• Supervise administrative staff, providing guidance and support as needed.
• Maintain organized records and files, ensuring compliance with company standards.
• Facilitate communication between departments to promote teamwork and collaboration.
• Handle correspondence, inquiries, and other administrative duties as required.
• Efficiently manage scheduling tasks, including appointments, meetings, and intakes.
• Prioritize and coordinate multiple tasks with conflicting deadlines.
• Demonstrate strong attention to detail and organizational skills.
• Proactively manage administrative tasks to support the smooth functioning of the office.
• Previous experience in a healthcare or mental health setting preferred.
• Ability to prioritize tasks and manage time effectively.
• Excellent organizational skills and attention to detail.
• Self-motivated with the ability to work independently.
• Strong communication and interpersonal skills.
• Flexibility to adapt to changing demands and opportunities.
• Dependable and punctual with a positive attitude.
• Collaborate with team members to ensure efficient workflow and timely responses to inquiries.
• Maintain a positive attitude and professionalism in all interactions with patients, physicians, and peers.
• Perform other duties as assigned to support the needs of the organization.

Experience

• Proven experience in office management or a similar administrative role is essential.
• Familiarity with behavioral health.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Demonstrated ability to manage a team and foster a collaborative work environment.
• Proficiency in using office software and phone systems is required.
• Excellent communication skills, both verbal and written.

Schedule:

• Monday-Thursday from 9am-5pm and Friday 9am-12pm

Work Location:

• One location

Work Remotely:

• No

Job Type:

• Full-Time

Job Pay:

• Starting at $19.35

Join us as we strive for excellence in our operations while supporting our dedicated team!

Job Type: Full-time

Pay: From $19.35 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $19