Field Project Manager - Onsite

ABOUT INNSPACE

  At InnSpace, our mission is to help Hotel Owners perform hotel renovations and hotel conversions seamlessly. Property Improvement Plans (PIPs) are our world. Since 1994, our in-house service offering expanded to include technical preconstruction, PIP navigation & negotiation, interior design, FF&E procurement, coordination of project logistics, onsite schedule management, installation, and general construction. Offering these services in-house allows for a more efficient and seamless process, provides a single point of contact, faster delivery, and cost control from the outset. We enjoy great working relationships with renowned hotel brands, including Hilton, Best Western, Marriott and IHG.

As Field Project Manager, you will play a vital role in the construction phase of a hotel renovation, responsible for collaborating with the Superintendent, preconstruction department, design department, procurement department, and subcontractors while reporting to the principal of construction and Senior Construction Manager. A large part of this role is being an onsite leader (with the superintendent) while spending 7 days per week on the jobsite, in the hotel, as it is being renovated. A clean, private hotel room will be provided. This role will be leading the effort to deliver the project on time and on budget. After several of these 3–6-month Hotel renovation projects over a few years, our intent is to grow our Field PM’s into senior construction managers who oversee multiple projects at once, work remotely, and only have to visit the site once per month. There is room for career growth.

Work Hours: 8am – 5pm

Work Days: Monday – Friday, and sometimes weekends as needed.

Location of upcoming projects: Washington, Oregon, Alaska, Idaho, Montana

Responsibilities:

• Project manage one or multiple projects concurrently. Projects may be in different stages of the project life cycle and be of different size/scale.
• Provide bi-weekly written reports for both internal and external review.
• Manage client relationships onsite with the hotel manager. The hotels are often 50-70% operational during construction.
• Forecast and recruit resources needed to reach our goals.
• Manage labor and material resources in an effective and efficient manner to avoid delays and cost overruns.
• Assist in tracking project costs to meet budget.
• Assist in developing and managing detailed Project Schedules and Guestroom Displacement Schedules.
• Develop and manage Site Safety Plans, Logistics Plans, and Phasing Plans.
• Lead Weekly OAC meetings and internal project meetings.
• Create, track, and follow up Meeting Minutes/ Action Items.
• Manage contracts and relationships with subcontractors and vendors by ensuring scope alignment, risk mitigation and legal compliance.
• Review subcontractor and vendor invoices and verify progress completions.
• Measure project performance to identify areas for schedule and cost improvements.
• Creating long and short-term plans, including setting targets for milestones and adhering to deadlines.
• Making effective decisions when presented with multiple options for how to progress with the project.
• Brainstorming, improvising, and problem solving when confronted with challenges. Strategizing on potential solutions internally before presenting a challenge to external stakeholders.
• Proactively following up on procurement ship dates.
• Overseeing and tracking FF&E Expediting Reports.
• Serving as a point of contact for our internal design, procurement, and construction teams.
• Communicating with InnSpace Management to keep the project aligned with their goals.
• Consulting with InnSpace Client Relations/ Preconstruction on Change Order before presenting to Owner.
• Implementing construction safety practices in accordance with OSHA.
• Performing quality control on the project throughout development to maintain the standards expected and act according to local AHJ requirements.
• Performing punch walks, creating punchlists, and managing punch completion.
• Utilize industry and building code best practices, techniques, and standards throughout entire project execution.
• Creating and submitting Project Billings. Contributing to and implementing InnSpace Construction Excellence plan.

Position Objectives:

• Identifying risks and mitigating ahead of time, including awareness and sequencing of material arrivals. Inventorying material when it arrives onsite, to ensure the delivery is correct, and matches what we need to finish the project.
• Maximizing efficiencies onsite and minimizing Owner guestroom displacement
• Completing projects on time and on budget.
• Pursue individual professional/skill development (Smartsheet training, Bluebeam training, etc.)
• Pursue subcontractor relationships and ways for the company to have better control costs.
• Continuously improve systems and processes
• Smartsheet (basically excel on the cloud)
• ProCore
• SharePoint
• DocuSign
• Bluebeam
• Divvy (Cost management) Rippling (HR management)

Research & Development:

• Pursue individual professional/skill development (Smartsheet training, Bluebeam training, etc.)
• Pursue subcontractor relationships and ways for the company to have better control costs.
• Continuously improve systems and processes

Technology Platforms we use:

• Smartsheet (basically excel on the cloud)
• ProCore
• SharePoint
• DocuSign
• Bluebeam
• Divvy (Cost management)
• Rippling (HR management)

Qualifications:

• 1-8 years of project management and related experience.
• Engineering or construction related degree is preferred.
• Project Management Professional (PMP) certification preferred.
• Proven ability to creatively solve problems.
• Strong familiarity with project management software tools, methodologies, and best practices.
• Experience seeing projects through the full life cycle.
• Excellent analytical skills.
• Strong problem-solving skills.
• Strong interpersonal skills and extremely resourceful. Proven ability to complete projects according to outlined scope, budget, and timeline.

Travel Requirements:

• Be able to manage ~3 projects concurrently and be willing to travel to the projects. Travel up to 80% of the time. We need this role to be at the Hotel we are renovating to receive material deliveries, perform punch out, manage the relationship with the hotel. A hotel room will be provided. 

Benefits:

• Field PM’s will be automatically enrolled in the Company’s Responsible Time Off (“RTO”) program / policy. RTO includes paid time off for sick, personal and vacation time; there are no set number of days off per annum, however, it is expected you will use the policy responsibly. A Hotel is typically renovated in 3-6 months. We expect the Field PM to be onsite most of the time during the project, but taking many paid weeks off between projects is not uncommon, which must be pre-approved by the principal of construction. Work hard; play hard.
• All full-time employees can join Innspace’s Health Care Insurance and/or Dental Insurance program; for full-time employees Innspace will cover 100% of the premium for the employee and employee’s spouse and/or children if you enroll in the HSA5500 plan. This means no costs out of your paycheck for health insurance. If you enroll in another plan, the employee may will be responsible for the cost difference. For additional information on the Health Care Insurance program, please contact Human Resources or the Office Manager.
• A laptop is provided by Innspace. 
• Travel and relocation for projects is covered by Innspace.
• A 401K Match up to 3% of your Salary is also included. 
• Employee Profit Sharing Program (non-traditional)

Salary : $70,000 - $120,000