HR Coordinator

Summary of Purpose:

The Human Resources Coordinator reports to the manager of Talent & HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the Human Resources functional area.

Essential Functions

• Provides administrative support to HR department and team members, such as meeting logistics, filing, records storage, and supply maintenance
• Inputs and maintains records of qualification cards for all employees
• Processes employment verifications
• Distributes new and exiting employee checklists to applicable employees/managers; maintains ownership over the checklist templates and updates when needed
• Coordinates with Employee Development and FFD/UA departments to share new employee information
• Processes and files I-9 forms and e-Verify cases
• Conducts regular I-9 audits
• Ensures new hire and termination packets are created and all documents are maintained and up to date
• Schedules interviews for all internal and external candidates
• Supports the HR department in maintaining applicant records
• Coordinates with HR Business Partners to both distribute and collect interview guides and summary sheets from interview panels as needed
• Assists with HRIS related requests by activating and resetting accounts, processing AWS requests, approving timesheets, assigning delegations and answering general HRIS-related employee questions
• Ensures accurate entry of appropriate data into HRIS
• Maintains various Human Resources, employment, wellness, and benefits related files
• Keeps file storage accurate and up to date by maintaining current filing system, performing regular audits and correcting any discrepancies
• Responds to routine employee and management inquiries and requests concerning the Hurman Resources function
• Refers escalated issues to appropriate HR team member
• Maintains SharePoint with up-to-date materials to support the HR function with guidance from the appropriate HR team member
• Administers employee surveys as necessary (new hire, exit, six month, etc.)
• Collects and distributes HR mail and correspondence
• Other duties as assigned

Knowledge, Skills, and Abilities

• Ability to work and maintain confidentiality of highly sensitive, private information
• Strong knowledge and proficiency in Microsoft Office 365, including Word, Excel, Outlook, OneNote, PowerPoint, Teams, and SharePoint
• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, WebEx and other virtual meeting platforms
• Strong verbal and written communication skills to interact professionally with colleagues and external contacts
• Strong organizational, time-management, problem-solving, and decision-making skills
• Prior experience working within an HRIS
• Ability to maintain strong attention to detail (minimal errors) and produce high quality work products
• Ability to effectively learn, use, and manage technology
• Ability to work independently as well as in teams/groups

Education, Licenses, and Certifications

Required

• High School Diploma or GED

Preferred

• Bachelor’s degree from an accredited institution

Experience

Required

• At least one year of administrative experience supporting an HR function

Preferred

• At least two years of administrative support experience
• Advanced skills in Microsoft Office products

Additional Requirements

Work Context

• Must be able to work prolonged periods of sitting at a desk and working on a computer
• Must be able to work under minimal supervision
• Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl
• Must be able to lift 25 pounds

Behaviors and Assessments/Additional Requirements

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO’s Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes
• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test
• This position may require obtaining unescorted access status
• This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations.  If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization