Office Manager Assistant

About us

InPower Electric, LLC is a small business in Jacksonville, FL. We are professional, agile and our goal is to InPower Electric is a small and close-knit team of honest, hardworking, and highly skilled individuals who love working with customers and providing superior customer service with the highest level of electrical experience. Our company is a trusted provider of electrical services for both residential and commercial properties. With Years of experience in the industry, we specialize in a wide range of electrical installation, repair, and maintenance for homes, offices, retail spaces, and more. InPower has a team of skilled and licensed electricians who are committed to delivering high-quality workmanship, exceptional customer service, and reliable solutions to meet our clients’ electrical needs. Whether its wiring, lighting, panel upgrades, or any other electrical service, we strive to exceed, and functionality of our customers’ electrical system..

Our work environment includes:

• Modern office setting
• Food provided

**Job Overview:**

The Office Manager Assistant is responsible for the administrative and operational tasks within InPower Electric. The focus of the position is to ensure smooth operations, efficient communication, effective coordination between customers and team, and an organized electronic workplace (Dropbox, Quickbooks, Housecall Pro, etc). Ultimately, the Office Manager Assistant serves as the central point of contact for the team and is there to ensure daily operations are efficient and the coordination of the team.

This position requires the following attributes: Strong organization, effective communication skills, knowledge of QuickBooks, knowledge of accounts payable and receivable, extremely resourceful, negotiating skills, motivation, superb customer service skills, trustworthy, reliable, Can-do attitude, and most importantly a positive and coachable attitude!

**Responsibilities:**

Some of the tasks that the Office Manager Assistant may perform on a daily basis include:

1. Managing office operations: This includes handling budgeting, invoicing, payroll, and other financial matters, as well as overseeing office supplies and equipment.

2. Coordinating schedules and appointments: The Office Manager Assistant is responsible for managing calendars, scheduling meetings, and coordinating with clients, suppliers, and other stakeholders.

3. Handling correspondence: They may be responsible for managing emails, phone calls, and other forms of communication, ensuring timely responses and appropriate follow-ups.

4. Assisting with project management: The Office Manager Assistant may support project managers by tracking project timelines, updating project documentation, and organizing project-related information.

5. Managing personnel: This involves overseeing HR functions such as recruitment, onboarding, and performance evaluations. The Office Manager Assistant may also handle employee scheduling, leave requests, and other personnel matters.

6. Ensuring compliance: The Office Manager Assistant plays a role in ensuring compliance with industry regulations, safety standards, and company policies. They may assist in maintaining necessary licenses, certifications, and documentation.

7. Maintaining records and documentation: This includes keeping track of important documents, contracts, permits, and warranties, as well as organizing and archiving them for easy retrieval.

8. Problem-solving and conflict resolution: The Office Manager Assistant may help address any issues or conflicts that arise within the office, working towards resolution and maintaining a harmonious work environment.

9. Specialty projects: anything from running reports to backchecking our suppliers to ensure we are spending money in the smartest way.

It's important to note that specific tasks may vary depending on the size and structure of the electrical company. The Office Manager Assistant's responsibilities often require strong organizational, communication, and leadership skills.

**Qualifications and Necessary Attributes**

· Attention to detail.

· Florida Public Notary

· Excellent problem-solving abilities.

· Proficiency in Technology

· Time management skill

· Adaptability

· Interpersonal skills

· Fluent and Expert in Quickbooks

· Proficient in accounts payable and receiveable

· Valid Driver’s License

· Bachelor’s degree in business and/or HR

· Strong Organizational

· Candidate must possess InPower’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented.

*Areas that will not be tolerated will be excessive use of cellphone for social media

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)
• QuickBooks: 4 years (Required)
• Accounts payable: 2 years (Required)
• Accounts receivable: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Jacksonville, FL 32257 (Required)

Ability to Relocate:

• Jacksonville, FL 32257: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $50,000