What are the responsibilities and job description for the Contract Administrator position at InsideHigherEd?

Logo : Posting Number :

STA00973PO24

Job Family : Campus Development

Job Function :

Facilities Project Management

USC Market Title :

Contract Administrator

Link to USC Market Title :

https : / / uscjobs.sc.edu / titles / 180760

Job Level : P2 - Professional

Business Title (Internal Title) :

Contract Administrator

Campus : Columbia

Work County : Richland

College / Division :

Division of Administration and Finance

Department :

DAF Facilities Renovation and Infrastructure Construction

State Pay Band :

Approved Starting Salary :

59,581

Advertised Salary Range :

59,581-$74,477

Part / Full Time : Full Time

Hours per Week : 37.5

Work Schedule :

Monday-Friday 8am-4 : 30pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis : 12 months

Job Search Category :

Other

About University of South Carolina :

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement :

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary :

The Contract Administrator position is responsible for a wide range of contract and procurement-related responsibilities as a direct report to the Director of Facilities Renovations and Infrastructure Construction (FRIC). Attention to detail and accurate execution of all contract documents is crucial to keep the work of FRIC moving forward without interruptions and delays due to missing documentation, procedural oversights, or inaccurately prepared void contracts. The position of Contract Administrator is a source of knowledge and assistance for many aspects of the mission and services of FRIC.

Job Related Minimum Required Education and Experience :

Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and / or experience.

Knowledge / Skills / Abilities :

Professional oral and written communications skills to reach a wide target audience comprised of mid to senior level Finance and Administration professionals; FS leadership; Director & Assistant Director level management; project managers and engineers; Deans and all campus stakeholders; outside consulting firms and contractors.Ability to make timely and sound decisions without oversight based on multiple factors as they relate to contracting and State regulations, while most effectively promoting the mission of the Organization.

Job Duty :

Timely preparation of all capital project initiation documents and work order contract documents, funding information & change orders / amendments; obtain binding signatures and supporting documentation as needed; track each step from project initiation, Notice to Proceed (NTP), PO, prepare package for purchasing to post for bid, support team in issuance of PO for construction, schedule pre-bid and preconstruction meetings, aid the PM team to gather all project closeout documents. Prepare all contracts support documents, change orders and amendments; confer with procurement staff on purchase orders, bids, TOC, JOC, agency contracts, submissions to the USC procurement staff. Annually complete follow up with purchasing on the renewal documents for all FS Infrastructure and Construction, Task Orders Contracts (TOC) and Indefinite Design Indefinite Quantity (IDIQ) consultant contracts. Support the preparation specifications and documents for bid sets and contracts when needed.