What are the responsibilities and job description for the Executive Assistant position at InsideHigherEd?
In a fast-paced, highly visible Office of the Dean, this position will serve as the chief administrative support to the Dean as well as some administrative support to the Chief of Staff and Dean’s Office staff, as needed. This position will report to the Chief of Staff. We are seeking an Executive Assistant who will exercises independent judgment, maintains high-level of confidentiality, demonstrates initiative, multi-tasks, and manages many competing priorities.
This position works closely with other units within the School of Nursing. The Executive Assistant ensures smooth management of the day-to-day administrative operations of the Dean and ensures that the day-to-day priorities of the Dean are supported and works closely with the leadership team at the School of Nursing to facilitate the implementation of the Dean's priorities.
Specific Duties & Responsibilities
Scheduling
- Maintains and coordinates Dean's calendar, reviews weekly calendar in advance with Dean and others to ensure that all necessary materials are prepared, collected, organized and as directed, reviewed well in advance for meetings.
- Coordinates complex meetings; prepares, distributes, and organized meeting materials and agendas including critical recurring meetings such as Senior Planning Group (SPG) and Administrative Leadership Team (ALT).
- Organizes supporting materials for meetings in box.com or other e-tools.
- Support scheduling of critical meetings for the Chief of Staff.
Reception
Correspondence
Administrative Support
Record-Keeping
Purchasing
Travel
Process Management
Special Projects
Special Knowledge, Skills, & Abilities
Minimum Qualifications
Classified Title : Executive Assistant
Role / Level / Range : ATO 37.5 / 03 / OG
Starting Salary Range : Min $24.00 - Max $42.00 HRLY (Commensurate with experience)
Employee group : Full Time
Schedule : Monday - Friday 8 : 30 - 5 : 00
Exempt Status : Non-Exempt
Location : Hybrid / School of Nursing
Department name : Office of the Dean
Personnel area : School of Nursing
Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education / training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here : https : / / hr.jhu.edu / benefits-worklife /
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines :
JHU Equivalency Formula : 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education / experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https : / / www.hopkinsmedicine.org / coronavirus / covid-19-vaccine / and all other JHU applicants should visit https : / / covidinfo.jhu.edu / health-safety / covid-vaccination-information / .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note : Job Postings are updated daily and remain online until filled.
Salary : $24 - $42
