HR Administrative Assistant

HR Administrative Assistant

Position Overview:

The Human Resources Administrative Assistant is responsible for the comprehensive administrative support of day-to-day human resource operations. Under supervision of the HR Manager, the human resources administrative assistant performs work of moderate difficulty in human resources and employee relations. HR Administrative Assistant liaises closely with human resources department, finance and accounting department and other departments throughout the organization providing a customer focused and effective employee support service to the organization to achieve the organization goals and objectives.

Specific Responsibilities:

• Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines.
• Provides exceptional level customer service to internal/external customers.
• Ensure strict confidentiality of all employees, clients and company information.
• Collaborate with all site leadership and personnel to ensure site success, personnel needs are met, and employee engagement efforts are maintained.
• Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Review timesheet entries to ensure accuracy and alignment with expected work hours. Verify that all entries are correct and compliant with company policies, making adjustments as necessary to maintain accurate records.
• Performs customer service functions by answering employee requests and questions
• Completes Form I-9, verifies approved I-9 documentation, and maintains I-9 files.
• Maintains employee files and ensures that the files are up to date
• Submits online investigation requests and tracks and assists with new employee background screenings
• Assists with employee review and employee termination processes
• Communicates policies and procedures to applicants and employees
• Data entry into HRIS for new and current employees
• Assists or prepares correspondence as requested
Contributes to team effort by assisting with projects company wide as needed

Education and Experience:

• High school diploma or equivalent required
• 1 year of office/clerical support experience
• HR knowledge preferred
Experience with Microsoft Office 365 required

Competencies:

• Communication: Communicates information to individuals or groups; clearly and concisely conveys information orally or in writing. Creates accurate and punctual reports, delivers presentations, shares information and ideas with others. Listen and respond to others.
• Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available.
• Integrity: Upholds personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals.
• Job Knowledge: Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, and keeps job knowledge current.
• Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment.
  

Ability to Commute:

• Spring, TX 77386 (Required)

Work Location:

Benefits:

• The benefits package includes health, dental, and vision coverage, 401(k), profit sharing, paid holidays, paid time off (PTO), and additional perks.

Job Type:

• Full-time

Compensation:

• $21.00 to $23.00 /hour

Other Duties:

The above is intended to describe the general content of and requirements for the

performance of this job. It is not to be construed as an exhaustive statement of duties,

responsibilities or physical requirements. Nothing in this job description restricts

management's right to assign or reassign duties and responsibilities to this job at any

time. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions