Onboarding Specialist

Title: HR Assistant

Pay Rate: 18-24/hr

Location: Downtown Columbus

Schedule: Hybrid- In office Tuesday and Wednesday

Must Haves:

Experience Handling 1-9 verifications

Experience scheduling interviews and coordinating with multiple schedules at once through outlook

Experience handling and maintaining candidate records

Experience with HR Reporting

Plusses:

Knowledge of using Workday system

Knowledge of labor market and DEI space

JD:

This position is responsible for scheduling interviews, ensuring a smooth and efficient interview process. Additionally, they will be a point of contact for general candidate inquiries, providing clear and helpful information. On a daily basis, they will support compliance checks during the onboarding process, including I-9 verifications to ensure compliance with employment eligibility requirements. Principal Duties and Responsibilities 1. Scheduling Interviews: -Coordinate and schedule interviews between candidates and hiring managers. -Ensure all logistics (e.g., time, location, virtual setup) are confirmed and communicated clearly to all parties. Candidate Support: -Serve as a point of contact for candidates, answering general questions related to the interview process, company culture, and role details. -Provide timely and professional responses to candidate inquiries via email, phone, or other communication channels. I-9 Verification Support: -Assist in the collection and verification of I-9 documentation for new hires to ensure compliance with federal regulations. -Maintain accurate records and assist with any follow-up documentation, as necessary. Administrative Support: -Maintain and update candidate records in the applicant tracking system (ATS) and other HR databases. -Assist with the preparation of interview materials, including interview schedules and candidate packets. Collaboration with Hiring Teams: -Work closely with HR team members and hiring managers to coordinate interview schedules and ensure all necessary steps are taken throughout the hiring process. -Provide support in coordinating interview feedback and follow-up communications. Candidate Experience: -Foster a positive and professional candidate experience throughout the recruitment process. -Ensure timely communication and transparency with candidates regarding interview outcomes and next steps. Compliance and Documentation: -Ensure adherence to all relevant compliance requirements related to interview scheduling, documentation, and I-9 verifications. -Assist with general HR reporting and tracking of recruitment and hiring processes.