What are the responsibilities and job description for the Receptionist & Operations Assistant position at Insight Global?
Manage the kitchen, reception area, and common areas and ensure they are clean and tidy at all times
Maintain professional communication at all levels including effective telephone and email communications both internally and externally
Maintain office equipment, including copier, etc.
Greet visitors, allocate temporary security fobs, and serve as their primary point of contact during their time at the office
Interact with building management and other vendors to include reviewing monthly invoices and troubleshooting issues as they arise
Answer and disseminate calls, understanding all the features on the Edgeworth phone system (transfer, conference, transfer to voicemail, etc.)
Distribute mail, manage conference room reservations, and assist in general office administration (FedEx, Courier, supply requests from staff, etc.)
Assist with conference room and office event setup (e.g., configure meeting room furniture, distributing materials) and breakdown
Manage the workstations and office setup and cleaning
Assist with arranging catering for meetings and other office events and coordinate meeting room bookings
Assist with client-related materials and complex printing tasks
Assist with any ad hoc duties, projects, and activities to include conduct conflict checks on projects received via CRM or requested by Partners.
Pay range : $20-26hr
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
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Required Skills & Experience
High school diploma
Minimum of two (2) years of relevant experience
Working knowledge of mail processes such as postage machine, Federal Express, and UPS
Good planning and organizational skills
Well-developed interpersonal and communication skills
Strong time management capabilities
Professional appearance and manner
Ability to lift 25lbs. or more on a regular basis
Computer literacy, specifically Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Reliable and consistent attendance is essential to this role. Must be able to work in the office Monday - Friday from 9 : 00am - 5 : 00pm
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and / or other paid time off as provided by applicable law.
Salary : $20 - $26
