What are the responsibilities and job description for the Staff Accountant (AP) position at Insight Housing?
Benefits:
- Free Dental & Vision
- 19 Paid Holidays - Including 4 Mental Health Days
- 15 Vacation days & 10 Sick Days Annually
- Retirement Plan with a match
- Paid Training
- 10-year anniversary sabbatical
- Flexible Spending Accounts
- Professional Development Allowance
- Paid Parental Leave benefit
- Discounted Pet Insurance
- Affordable Health Insurance, including a free healthcare option for employees
- 50% coverage paid by employer for dependents (vision, dental, health)
- and many more!
Company Overview
For more than 50 years, Insight Housing (formerly BFHP) has provided a comprehensive range of housing, food, and support services to help those in need move from homelessness into a safe and affordable home of their own. We serve seven counties in the Bay Area - Alameda County, San Francisco County, Contra Costa County, Solano County, Sacramento County, San Joaquin County, and Amador County. We are proud of our team members who are very dedicated to our mission to ensure everyone in our community has a home through supportive, equitable, and sustainable housing solutions.
Position Summary
The Staff Accountant -AP/AR manages the full-cycle accounts payable function, reconciles AP aging, and provides expense reporting. They also record daily donation receivables and deposit checks. This position requires double-entry accounting and GAAP accounting knowledge, excellent attention to detail, strong organization and multitasking ability, and analytical skills.
Essential Duties
- Receive and process invoices, verify accuracy, assign accounting codes, obtain approvals, and post to the accounting system.
- Process credit card receipts and reconcile statements.
- Support weekly check run, including selecting bills to ensure payment deadlines are met, printing checks or processing ACH payments, collecting signatures, and assembling payments for mailing.
- Analyze vendor statements, accounts payable aging reports, and uncleared checks on bank statements to identify missing invoices or payments and resolve issues.
- Establish and maintain vendor accounts, files, W-9 documentation, contracts, and leases.
- Review records of clients' monthly payments, requests for reimbursement of fees and savings, and Temporary Financial Assistance (TFA) requests, ensuring accuracy and completeness of documentation.
- Reconcile accounting system data to program staff’s records of client balances.
- Process invoices, deposits, reimbursements, or TFA requests in the accounting system, ensuring correct assignment to assistance program, funding type, and client record.
- Handle routine correspondence and mailing.
- Attend and participate in all meetings and training assigned.
- Work within the framework of Insight Housing’s Code of Conduct.
- Perform other tasks assigned by the supervisor.
- Prepare and process donations receivable and prepare weekly contribution reconciliation reports.
- Prepare and process full cycle accounts receivable invoices per grant/contract requirements.
- Responsible for banking activities, including physical deposit, remote deposits, and transfers as assigned.
- Assist with the annual audit
Qualifications, Skills, and Abilities
- AA in Accounting or related field. Bachelor’s degree preferred.
- Minimum 1 years of experience in general ledger accounting and Accounts Payable.
- Previous nonprofit experience; specific experience overseeing government contracts (SSVF, DOL, etc.) a plus
- Knowledge of GAAP and nonprofit accounting concepts, particularly in programmatic cost allocations and reporting requirements and procedures related to federal, state, and other related grants, cost accounting, A122/A133/OMB Super Circular.
- Proficiency in Microsoft Office, email, internet, and calendaring applications. Experience with NetSuite highly preferred.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with a can-do and flexible attitude.
- Ability to exercise independent judgment.
- Ability to work with minimal supervision, multi-task, maintain confidentiality, and meet deadlines.
- Ability to maintain professional conduct, attitude, and appearance.
Special Requirements
- Must receive and maintain clearance for criminal and credit records.
Physical Requirements
While performing the duties of this job, the employee is
- Regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
- Frequently required to stand, walk, sit, climb stairs, talk, hear, and see clearly.
- You may occasionally be required to stoop, kneel, or crouch.
- May be required to lift or move up to 10 lbs.
We are extremely proud of our diverse team and welcome all qualified applicants regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Compensation: $30-33/hour DOEE
Salary : $30 - $33
