Executive Assistant - HR

Insight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Insight Pennsylvania Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Executive Assistant will provide high-level administrative support to the Human Resources (HR) Director and the Professional Development (PD) and HR Teams, facilitating effective communication and project management. Responsibilities include managing schedules, coordinating meetings and events, preparing reports and presentations, and assisting with HR initiatives and programs.

This is a full-time position. Ability to work independently, typically 40 hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school.

Salary Range: $65,000 - $75,000/year
Remote/Hybrid - Travel 2-4x per month Must reside in Southeastern Pennsylvania

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

• Maintains HR Director’s calendar, including scheduling meetings and appointments as needed;
• Maintains HR Director’s Planner (microsoft application) and ensures action items are delegated and ensures tasks are completed;
• Travels to the office to ensure confidential information is appropriately mailed, filed, scanned and/or destroyed;
• Monitors and responds to emails in the general HR email inbox;Assists employees by answering HR questions and processing employment verifications and other documents required for our employees;
• Monitors and responds to emails in the HR Director’s inbox when required;
• Maintains physical and electronic employee files, organizes and maintains employee information in HR Information system, and files correspondence and other records;
• Pulls documents and reports from the HRIS and performs some data formatting and analysis;
• Completes expense reports for the HR Director and other members of the HR and PD teams,
• Assists HR Director with coordinating investigations by; compiling data, evidence, and creating summary reports to follow up an investigation or termination;
• Assists with the onboarding process of new hires including compiling clearances, processing onboarding in HRIS system, and managing the Act 168 database; Maintains Recruiting tracking spreadsheets to provide updates to school leadership as needed;
• Plans and coordinates meetings and events across the HR and PD department including preparing the agendas, sending meeting invites, taking notes;
• Maintains employee clearance tracking system including monitoring expiration dates and collecting and filing clearance documents;
• Assists the HR and PD team in drafting email communications;
• Tracks HR and PD team budget expenditures in real time;
• Assists with special projects across the HR and PD departments as needed(i.e. Open Enrollment, Performance Appraisals, Annual Handbook Review etc.)

Supervisory Responsibilities
This position has no regular supervisory responsibilities.

Minimum Required Qualifications

• Four (4) years of experience in a similar role?
• All PDE required clearances for school-based personnel

Desired Qualifications

• Bachelor's degree in Human Resources Management

Minimum Required Skill Set

• Excellent customer service skills
• Ability to maintain a high degree of confidentiality
• Excellent time management and multi-tasking skills; ability to take initiative and work independently
• Ability to communicate effectively with employees and vendors
• Experience with HRIS systems and proficiency in Microsoft Office and Google Drive
• Ability to learn quickly and bring a solutions oriented approach to discussions

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a home-based position. When office days are required, the noise level in the office is usually moderate (computers, printers, light foot traffic).
• This position could include limited travel and could include limited overnight travel. This is estimated to be less than 5% of the time.

Job Performance Requirements

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods of time.
• Ability to exhibit mental dexterity to “dial” a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
• Ability to physically lift up to 10 pound

The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Remote

Salary : $65,000 - $75,000