Administrative Assistant

Insight Planning & Development is a Service-Disabled Veteran Owned Small Business based in Wilmington, NC. The people of Insight have been providing quality services in planning, zoning, community development, and hazard mitigation and resiliency to the Southeast for over 25 years. As a small business, we know it’s our people that bring value to the company and helps set us apart in excellence. Working at Insight means contributing as part of a team where everyone’s ideas are heard, and directly making a positive impact in the communities we serve. If you would like to be a part of our mission to provide superior and personable services to our clients, we are looking for a full-time Administrative Assistant to join our team!

Duties/Responsibilities:

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains filing systems as assigned.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Prepares agendas and schedules for meetings.

· Prepares project contracts, forms, policies, correspondence, etc.

· Prepares scopes of work, floor plans, and bid packages.

· Maintains office supplies and coordinates maintenance of office equipment.

· Processes outgoing mail on a daily basis and UPS/FedEx shipments on an as needed basis.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

· Ability to understand and adapt to multiple work tasks.

· Ability to learn new skills/software programs.

Education and Experience:

· Associate degree preferred.

· Three to five years of experience in an administrative role.

Additional Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

· Valid driver’s license.

Benefits/Salary:

· Employee health, life & disability insurance benefits, company match retirement plan, holiday schedule, paid time off (PTO), professional dues paid, and continuing education provided.

· Salary range: Starting at $17.00/hour (salary is commensurate with experience).

Equal opportunity employer. Please submit résumé to hiringmanager@insight-pd.com using subject line Insight Administrative Assistant Position.