What are the responsibilities and job description for the Administrative Assistant position at InstantServe LLC.?
Positions: Administrative Support ( Administrative Assistant )
Estimated time needed: 60 – 90 Days
Work Location - 40 hours/week Onsite in Everett, WA Report Location:
Brief Job Description:
- Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.
- Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders of due dates for grievances.
- Schedule contract negotiation dates and rooms, ensure that all discipline and grievance documents are appropriately filed, and complete other administrative duties as assigned.
- Attention to detail and confidentiality are key expectations in the role.
- Candidates for the role can not have relatives of individuals that reside in their residence that are employed at Community Transit.
Summary
As an Administrative Assistant, you will be essential in supporting daily operations and ensuring efficient office management. Reporting to the Office Manager, you will utilize core skills such as computer literacy, organizational abilities, and customer service to handle clerical tasks, manage phone communications, and assist with data entry. Your premium skills in QuickBooks and front desk management will enhance workflow, while relevant skills in Microsoft Office and calendar management will streamline scheduling and documentation. Join our team to contribute to a productive and organized work environment.
Qualifications
- Proficient in Microsoft Office and Google Suite
- Strong organizational and time management skills
- Excellent customer service and phone etiquette
- Clerical and administrative experience
- Familiarity with QuickBooks and multi-line phone systems
- Ability to manage calendars and perform data entry
- Bilingual candidates are a plus
- Experience in front desk operations and filing systems
Job Type: Contract
Pay: $22.53 - $30.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Experience:
- Customer service: 7 years (Preferred)
- Executive administrative support: 6 years (Required)
- Employment & labor law: 1 year (Required)
Ability to Commute:
- Everett, WA 98201 (Required)
Ability to Relocate:
- Everett, WA 98201: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $30
