What are the responsibilities and job description for the Office Manager position at Instrumental Group?
Join a Top-Tier Team at Instrumental Group! Location : Golden, CO Type of Role : Hybrid Are you ready to take your career to the next level with one of the top Elite HubSpot Partner agencies? Instrumental Group is seeking a detail-oriented and motivated Accounting Clerk to join our growing team! This is an incredible opportunity to make a meaningful impact in a dynamic, fast-paced environment while developing your skills and advancing your career. Why Join Us? Tremendous Growth Opportunity : Work alongside industry leaders in a company that values innovation, professional development, and internal promotion. Hybrid Flexibility : After completing the training period, enjoy the best of both worlds! Work in-office on Mondays, Wednesdays, and Fridays, with the option for remote work on Tuesdays and Thursdays. Supportive Environment : Be part of a collaborative team that fosters personal and professional growth while maintaining a positive and organized office atmosphere. In this role, your responsibilities will be : Accounting (85%) : Invoicing Create accurate invoices in a timely manner Manage automated invoice process to ensure contract alignment and accuracy Effectively manage the varying AP requirements of clients Insure accuracy of accounting contacts and processes Manage invoice related correspondence Manage Purchase Order Process Accounts Receivable Track & manage the status of all outstanding invoices Perform client collection outreach Process client payments Process weekly deposit Records management, audit, and reconciliations Accounts Payable Credit card reconciliation Bank reconciliation Pay outstanding invoices via check, ACH, or wire transfer Process employee expense reimbursements Manage payment inquiries from vendors Records management, audit, and reconciliations Office Administration (15%) : Manage Office Vendor Relationships Manage and maintain Agency equipment including furniture and technology Process incoming and outgoing mail Manage office supply inventory Water plants and stock fridge Manage all incoming calls to the office line Manage office travel-booking flights, rental cars, and lodging as appropriate or needed Coordinate office events (lunches, happy hours, in-person training, etc.) Great Opportunity for Growth! This position has the ability to grow and advance into the VP of Business Administration position. We are looking for people who have : Excellent written and verbal communication skills Excellent organizational skills Experience with Google Suite Experience with QuickBooks Great attention to detail Business professionalism Ability to maintain confidentiality Integrity Ability to think analytically Ability to multitask Qualifications & Work Experience : Bachelor's Degree Experience with Quickbooks Experience developing internal processes General Office Experience Proven success in office administration Experience in managing budgets, expenses, and reconciliations Our Benefits : Comprehensive medical, dental, and vision insurance Short-term and long-term disability coverage Accident insurance to provide additional peace of mind 401(k) retirement plan to help you save for the future 15 paid holidays each year to enjoy time with family and friends Generous paid vacation policy to recharge and rejuvenate Quarterly incentive plan Instrumental Group was awarded Inc.’s Best in Culture for 2024! Join an award-winning culture that values collaboration, innovation, and excellence. We look forward to reviewing your application! Powered by JazzHR
