What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at Insulation Distributors, Inc.?
IDI Distributors is America’s largest family owned and operated wholesale insulation distributor backed by over 40 years of proven success. With over 500 employees in 55 locations across the country IDI prides itself on providing best-in-class customer service to the residential and commercial construction industry.
Job Summary:
Compensation: $41,979 - $52,394 Annualized (This is an hourly role)
The Accounts Payable (AP) Specialist is responsible for the integrity of accounts payable by administering and reconciling the three-way matching of purchase order, warehouse receiving information and vendor invoice. This position is also responsible for the day-to-day general ledger account coding and data entry of all vendor invoices to be processed for payment.
Responsibilities/Duties:
- Review all vendor invoices for completeness and accuracy:
- Verify accuracy of quantities and pricing with PO’s, history research, originator approval, etc.
- Audit, review and code freight charges
- Reconcile discrepancies
- Ensure timely payment to maximize vendor discounts
- Review, code and get approval for proper payment of Employee Expense Reports
- Enter ACH reconciliation in the ERP system
- Processing direct bank debits
- Process weekly check file for IDI and Equitable Holding:
- Process and verify batches
- Match check stubs with invoices
- Communicate with vendors and/or warehouse managers regarding invoice discrepancies to assure resolution
- Complete vendor credit applications
- Assure proper completion of W-9 form from vendors
- Assist in the process to generate vendor 1099s at year-end
- Maintain Accounts Payable filing system
- Create vendor expense reports as requested by senior management
- Other duties as beneficial to IDI
Leadership Competencies:
- Leads Self
- Communicates Effectively & Candidly
- Drives for Results
- Demonstrates Accountability
- Takes Initiative
- Collaborates
Qualifications/Skills:
- Proficient in the use of Microsoft Office products including Outlook, Word, Excel; and 10-key capability; knowledge of check processing
- Experience with the use of the current ERP system
- Experience with General Ledger coding
- Excellent math skills and problem solving
- Ability to achieve set goals in a timely manner
- Strong organizational skills and attention to detail
- Ability to work independently and as part of a team in a fast-paced environment
- Good written and verbal communication skills
- Ability to use a computer and type accurately and efficiently
- Ability to communicate on the phone or through email to gather necessary information
- Ability to work in a moderately noisy environment
Education and/or Experience:
- Associate Degree with at least two years’ related experience; or 5 years plus experience in similar position preferred
Salary : $41,979 - $52,394
